Administrative Specialist – Alternative Sentencing Operations

County of San Juan (NM); New Mexico; On-site; USD 35,000 - 52,000; Full time

Job summary

County of San Juan (NM) seeks an administrative professional to support the Alternative Sentencing department under general supervision. This role serves as the front-line representative, requiring outstanding public relations and communication skills and the ability to handle clerical, technical and organizational tasks.

Responsibilities include maintaining files, processing personnel forms, compiling reports, utilizing the payroll system, coordinating calendars, and drafting correspondence.

Qualifications

• High School diploma or GED; five years of administrative or clerical experience.
• Valid NM driver’s license or ability to obtain within six months of employment.

Responsibilities

• Maintains department files; researches files and computer databases; assures all administrative actions comply with County policy, procedures and guidelines.
• Researches inquiries from employees with personnel questions; reviews and processes forms to execute personnel change transactions.
• Maintains department statistical information; collects data and compiles reports; updates databases; creates management reports.
• Utilizes the County payroll system to input, access, retrieve, and analyze data; updates records and tracking systems.
• Plan, direct and evaluate work of subordinate clerical staff as needed.
• Monitors budget, contracts and expenditures; collects and analyzes data for reporting.
• Coordinates the annual county budgeting process; monitors budget cycle and submittal timelines; organizes documentation.
• Maintains department calendar; receives, opens, reviews and distributes mail; prepares purchase orders and vouchers; filing procedures.
• Keys, edits and prepares correspondence, memoranda, letters, legal documents, information packets and other communications; responds to routine letters and composes general correspondence.
• Answers phones and determines nature of calls; logs and routes calls to appropriate individuals or departments; takes and delivers messages.
• Performs other related duties as assigned.

Skills

Public relations

Communication

Administrative experience

Education

High School diploma or GED

Tools

ERP system

Job description

County of San Juan (NM) seeks an administrative professional to support the Alternative Sentencing department under general supervision. This role serves as the front-line representative, requiring outstanding public relations and communication skills and the ability to handle clerical, technical and organizational tasks.

Responsibilities include maintaining files, processing personnel forms, compiling reports, utilizing the payroll system, coordinating calendars, and drafting correspondence.