Administrative Specialist — Academic Medical Center Support

University of Chicago; Chicago (IL); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Benefits eligible

Hybrid work schedule after probation

Job summary

The University of Chicago is seeking an Administrative Support professional for the BSD MED - Pulmonary - Administrative Support team. You will support multiple faculty and clinical associates, manage calendars, coordinate travel, process reimbursements, and help prepare presentations and reports.

In this role you will interact with centralized offices across the university, handle day‑to‑day operations, and assist with special projects and events while maintaining professionalism under tight

Qualifications

• Vocational training or equivalent experience; a four‑year degree is not typically required.
• 5–7 years of related work experience in an administrative role.
• Associate’s degree in Business Administration or related field is preferred.

Responsibilities

• Provide administrative support to multiple faculty members and clinical associates within the department.
• May process reimbursements/payments for faculty, clinical associates, staff and students.
• Maintain calendars for multiple faculty members and clinical associates/conference room schedules.
• Coordinate meetings within the Section; arrange food orders and room setup.
• Assist with the preparation of presentations, reports and correspondence.
• Coordinate travel arrangements and itineraries as needed.
• Assist with organizing Section events and seminars.
• Assist with maintenance of the Section website and email distribution lists.
• Provide coverage for other administrative staff as needed.

Skills

Meeting planning

Calendar management

Travel coordination

Education

Associate’s degree in Business Administration or related field

Tools

Oracle

GEMS

Outlook

Adobe Acrobat

PowerPoint

Photoshop

Job description

The University of Chicago is seeking an Administrative Support professional for the BSD MED - Pulmonary - Administrative Support team. You will support multiple faculty and clinical associates, manage calendars, coordinate travel, process reimbursements, and help prepare presentations and reports.

In this role you will interact with centralized offices across the university, handle day‑to‑day operations, and assist with special projects and events while maintaining professionalism under tight