Administrative Specialist 3

New Jersey Courts; Trenton (NJ); Hybrid; USD 62,000 - 100,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

New Jersey Judiciary is seeking an Administrative Specialist 3 to provide critical operational support within the Administration and Logistics Unit of the OCIO. The role supports over 400 employees and contractors, delivering cross-functional assistance across HR, finance, and training coordination with strong organizational skills.

The position requires independent judgment, professionalism, and excellent customer service in a high-volume environment, with a hybrid work schedule and potential

Qualifications

• Bachelor’s degree and three years of professional experience, including purchasing, accounts payable, facilities management, operations management, records retention, transcript services, jury management, statistical reporting, investigations and/or library administration.
• Substitution rules: year-for-year credits; master’s or law degrees may substitute for experience; specific substitutions listed.
• US citizenship/work authorization required; residency rules apply; background check mandatory.

Responsibilities

• Coordinating recruitment-related administrative activities
• Assisting with purchasing requests and procurement-related administrative processes
• Coordinating training with external vendors and internal staff
• Maintaining training records and tracking completion requirements
• Providing administrative support for unit operations and special projects
• Prioritizing multiple assignments and deadlines in a fast-paced environment
• Coordinating with a variety of stakeholders across the organization
• Supporting efforts to improve workflow efficiency and operational consistency

Skills

Organizational skills

Independent judgment

Stakeholder coordination

Communication skills

Education

Bachelor’s degree

Master’s degree substitution

Law degree substitution

Job description

Description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

Salary

The salary range for this position is $61,749.69 to $100,154.67 for Schedule A, and $61,749.69 to $95,146.95 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

Position Overview

The Office of the Chief Information Officer (OCIO), Administration and Logistics Unit is seeking an Administrative Specialist 3 to provide critical operational support within the Administration and Logistics Unit. This position serves an organization of more than 400 employees and contractors and plays an important role in supporting the office’s day-to-day administrative operations. This position will help ensure continuity, efficiency, and high-quality service across the organization by providing cross-functional support in human resources, finance, and training coordination. The work requires independent judgment, strong organizational skills, the ability to manage competing priorities, and effective coordination with internal and external stakeholders.

Remote Work

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Example of Duties

• Coordinating recruitment-related administrative activities


• Assisting with purchasing requests and procurement-related administrative processes


• Coordinating training with external vendors and internal staff


• Maintaining training records and tracking completion requirements


• Providing administrative support for unit operations and special projects


• Prioritizing multiple assignments and deadlines in a fast-paced environment


• Coordinating with a variety of stakeholders across the organization


• Supporting efforts to improve workflow efficiency and operational consistency

The ideal candidate will be highly organized, detail-oriented, and able to work independently while managing a wide range of administrative responsibilities. This individual will demonstrate professionalism, sound judgment, and strong customer service skills in a high-volume environment.

Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications

Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in purchasing, accounts payable, facilities management, operations management, records retention, transcript services, jury management, statistical reporting, investigations and/or library administration.

Substitution

Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.

A master’s degree from an accredited college or university may be substituted for one year of experience.

A law degree from an approved American Bar Association law school may be substituted for two years of experience.

Note: A master’s degree or a law degree from an accredited college or university, may be used as a substitution, not both.

Education Note

Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/)

Supplemental Information

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

Equal Opportunity

Employer Committed to Ensuring an Open Door to Justice

About the Courts

The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.