Administrative Specialist 2 Confidential (Human Resources)

New-Jersey-Courts; New Brunswick (NJ); Hybrid; USD 54,000 - 89,000; Full time

Benefits offered by this job

Hybrid work schedule

Growth opportunities

Job summary

The Middlesex Vicinage Human Resources Division of the New Jersey Judiciary is seeking a professional to provide HR support with strong customer service and data integrity. The role covers payroll and benefits familiarity, records management, and recruitment tasks in a hybrid work environment.

Applicants must hold a bachelor's degree and be able to pass a background check; position offers growth opportunities and a structured team setting with multiple deadlines.

Qualifications

• Bachelor's degree required or equivalent substitution as described.
• Experience in payroll processing, benefits administration, salary administration, and/or Equal Employment Opportunity/Affirmative Action preferred.
• Strong written and oral communication skills; ability to interact with internal and external customers.
• Ability to manage multiple deadlines and maintain data integrity in HRIS systems.

Responsibilities

• Provide human resources support for the unit.
• Draft correspondence, reports or proposals.
• Review employee records.
• Verify data against source documents.
• Manage and ensure integrity of the employee database.
• Input data into HR systems (PMIS, JHRIS, Neogov, eCATS).
• Provide HR assistance to managers and employees in recruitment and selection.
• Establish working relationships with state agencies and external organizations.
• Facilitate HR information sessions and participate in team meetings.
• Ensure compliance with HR policies and legal requirements.
• Prepare and digitize HR records across paper and electronic files.

Skills

Written and oral communication

Customer service

Data entry

Education

Bachelor's degree

Tools

PMIS

JHRIS

Neogov

eCATS

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:

The salary range for this position is $54,434.49to $89,181.84 for Schedule A, and $54,434.49to $84,722.75 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Middlesex Vicinage Human Resources Division is seeking a professional, team-oriented, self-starter with excellent written and oral communication skills, committed to providing quality customer service to both internal and external customers, who works well in an environment where there are multiple simultaneous deadlines. Under the supervision of the Court Executive 2B (Human Resources Division Manager or other supervisory personnel), the candidate may be responsible for acting as a Human Resources liaison to managers, supervisors, and employees. Knowledge of, or prior experience in payroll processing, benefits administration, salary administration, classification, labor/employee relations, training, selection/recruitment and/or Equal Employment Opportunity/Affirmative Action is preferred.

REMOTE WORK:

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Provide human resources support for unit.
• Draft correspondence, reports or proposals.
• Review employee records.
• Verify entered data against source documents.
• Manage and ensure integrity of the organization's employee database.
• Inputs data into PMIS, JHRIS, Neogov, eCATS ,and any other human resource related data systems as required.
• Provide technical human resource assistance to managers, supervisors, and employees in the area of recruitment and selection.
• Establish working relationships with state agencies and other outside organizations.
• Facilitate information sessions on human resources related topics.
• Serve on Vicinage event committees or working groups.
• Participate and assist in team or work unit meetings and special events and projects.
• Adheres to rules and ensures compliance with administrative directives and human resources policies as they apply to State and Federal laws.
• Prepare and digitize Human Resources records, ensuring accuracy and proper organization across paper and electronic files.
• Perform other related duties as required.

Regular and predictable physical presence at the worksite is an essential function of this position.

Graduation from an accredited college or university with a bachelor's degree.

Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.

Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.

Education Note:

Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/)

Driver's License:

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work:

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law:

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice

NeoGovapplicant supportat 1-877-204-4442 (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)