Administrative Specialist 2 (Ops/Jury) Salem County

New-Jersey-Courts; Salem (NJ); Hybrid; USD 54,000 - 89,000; Full time

Job summary

New Jersey Judiciary is seeking an Administrative Specialist 2 in the Vicinage Operations Division, handling extensive jury-related duties across Cumberland, Gloucester, and Salem counties. The role emphasizes confidentiality, adaptable prioritization, and multi-tasking in a dynamic environment.

The position offers a hybrid work schedule with potential remote days and requires a bachelor’s degree along with strong organizational and public‑facing skills.

Qualifications

• Bachelor's degree required.
• Strong customer service and communication skills.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Process jury summonses, orders, excusals, deferments, and disqualifications.
• Create jury pools and manage juror payroll; review statistical reports.

Skills

Customer service

Time management

Communication

Interpersonal skills

Education

Bachelor's degree

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The Judiciary offers a strong opportunity for growth.

SALARY

The salary range for this position is $54,434.49 to $89,181.84 for Schedule A, and $54,434.49 to $84,722.75 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

• Travel within the tri-countyvicinagewillberequired.
• Thispositionmaybereassignedtoanothercountywithinthevicinage.
• Regular and predictable physical presence at the worksite is an essential function of this position.

Every applicant should be aware that if selected for this position, you must be prepared to work in Cumberland (Bridgeton, NJ), Gloucester (Woodbury & Deptford, NJ), and Salem (Salem, NJ) Counties as needed.

REMOTE WORK

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Vicinage 15 Cumberland, Gloucester, and Salem Counties, is seeking a well-organized individual with excellent customer service, time management, communication, and interpersonal skills to work as an Administrative Specialist 2 in the Operations Division. The selected candidate will maintain the confidentiality of court matters; be adaptable to changing priorities; and be able to multi-task in a fast paced, ever-changing environment. Under the direction of the Court Executive 1B (Jury Manager) or other supervisory personnel, the successful candidate will be responsible for providing professional administrative tasks in connection with the proceedings instituted before the court. This position also requires public speaking and strong organizational skills. The successful candidate will perform Vicinage Jury functions in and out of the Jury Management system, including but not limited to processing summonses, jury orders, excusals, deferments, disqualifications, creating jury pools, processing juror payroll, and reviewing statistical reports. This position will also be responsible for conducting Grand Jury Orientation as well as Petit Juror Orientation; records retention; and purchasing for Jury. This position will explain judiciary policies or procedures to jurors, judges, staff, and team members. The position will also apply statutes and court rules; cross-train with other staff; advise management on issues with the public, divisions, and/or agencies; answer questions posed by judges, the public, and customers; determine appropriate services for summonsed jurors; moderate virtual jury selection; facilitate the use of audio visual technology for court users to participate in court events; conduct Grand Jury sessions to assist in back-up coverage for the Grand Jury Clerk; assist with other court operations, as needed, including but not limited to transcripts, vehicle fleet management, interpreting, mail, facilities support, judge and staff moves, records, ceremonial events and activities, and other tasks/projects as assigned.

NOTE Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching. The selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds.

Graduation from an accredited college or university with a bachelor's degree.

Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.

Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.

Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/)

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice