Administrative Specialist 2 (Operations)

New Jersey Courts; Freehold (NJ); Hybrid; USD 54,000 - 89,000; Full time

Benefits offered by this job

Hybrid work schedule

Remote work up to 2 days

Job summary

New Jersey Judiciary in Monmouth Vicinage is seeking a highly motivated administrative professional to provide a wide range of operations support. Under the supervision of the Operations Division Manager, you will use excellent writing, organizational and customer service skills to enhance efficiency and service delivery across multiple units.

This role offers a hybrid schedule with up to 2 remote work days, and requires a bachelor's degree.

Qualifications

• Bachelor's degree required or equivalent.
• Strong administrative, organizational and communication skills.
• Experience in records management, scheduling or facilities support is preferred.

Responsibilities

• Maintain vicinage records and coordinate with division liaisons.
• Support ADA coordination and volunteer database management.
• Schedule vehicle fleet and maintain records in the statewide system.
• Assist with facility projects, furniture moves and purchase orders.
• Provide general administrative support as needed.

Skills

Record management

Customer service

Interpersonal skills

Event coordination

Vehicle fleet scheduling

Facilities planning

Purchasing

Administrative support

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $54,434.49 to $89,181.84 for Schedule A, and $54,434.49 to $84,722.75 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Monmouth Vicinage General Operations division is seeking a highly motivated self-starter with strong administrative, organizational, customer service and interpersonal skills who is committed to providing excellent administrative and support services. Under the general direction of the Operations Division Manager (Court Executive 2B) or other supervisory personnel, the selected individual will use excellent administrative and leadership skills, strong writing and verbal communication skills, effective multi-tasking, keen attention to detail, and exceptional organization and customer service skills to provide a wide range of administrative functions in various areas of operations.

REMOTE WORK

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Maintain vicinage records in accordance with retention schedules for each division. Retrieve files from centralized file storage location. Meet with record retention liaisons in each division to ensure compliance with retention schedules and evaluate record keeping methods/storage.
• Provide support to the Title II ADA Coordinator and Vicinage Volunteer Coordinator. Maintain entries into the state and county volunteer databases while maintaining the calendar of events and appropriate files. Assist with coordination of annual volunteer recognition events.
• Review and schedule reservations for vicinage vehicle fleet. Schedule maintenance of vehicles. Maintains vehicle records and update/maintain information in the statewide Vehicle Control System.
• Assist with facility projects and maintenance/movement of furniture. Assist with planning furniture projects and preparing purchase orders as needed.
• Perform other duties as required.

Graduation from an accredited college or university with a bachelor's degree.

Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.

Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.

Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/)

Driver's License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice