Administrative Specialist 2

State of Oregon; Salem (VA); Hybrid; USD 48,000 - 67,000; Full time

Benefits offered by this job

Excellent medical coverage

Vision coverage

Dental coverage

Pension and retirement programs

Paid holidays off

Personal business leave

Vacation leave

Sick leave

Basic life insurance

Short-term disability

Long-term disability

Deferred compensation savings program

Flexible spending accounts

Job summary

The Oregon Department of Revenue is seeking an Administrative Specialist 2 in Salem to join the Personal Tax and Compliance Division, Return Review Team 2. The role involves reviewing amended returns, communicating requests for information, and applying tax law to determine eligibility and compliance.

The position offers a hybrid work arrangement (onsite in Salem with possible remote work) and requires residency in Oregon.

Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
• Equivalent combination of education and experience may be considered

Responsibilities

• Review and compute amended personal income tax returns on accounts converted from legacy tax system.
• Communicate with taxpayers, tax practitioners and attorneys by phone or mail to request required or missing information.
• Determine through tax law and judgement whether taxpayers or tax preparers are knowingly attempting to claim a credit when not eligible.
• Analyze the account and the taxpayer’s history to determine if the taxpayer is in return filing compliance based on agency policy and standards.
• Use a specialized online computer system to verify or adjust suspended tax returns of all residency statuses.

Skills

Detail Oriented

Good decision making

multitask handling

Initiative under minimal direction

Accountability and improvement

Education

Three years of secretarial/administrative support experience

Associate degree in general office occupations

Job description

Initial Posting Date: 08/12/2026 Application Deadline: 08/23/2026 Agency: Department of Revenue Salary Range: $4,312 - $5,988 Position Type: Employee Position Title: Administrative Specialist 2

Why Join Us

Oregon counts on us! Our Mission, Vision, and Values guide us as we serve Oregon taxpayers whose tax dollars support the critical infrastructure of Oregonians' daily lives. Department of Revenue is recruiting for an Administrative Specialist 2 position. We are looking for a talented, detail-oriented individual to join our Personal Tax and Compliance Division in the Return Review Team 2. This position is headquartered in our Salem office; however, the successful candidate may be eligible for in-state hybrid work. Hybrid work consists of performing duties onsite in a standard office environment and working remotely. In order to be considered for Department of Revenue recruitments, you must reside within the state of Oregon. Current Revenue employees who live outside of Oregon may apply and will be considered.

What You Will Be Doing

• Review and compute amended personal income tax returns on accounts converted from legacy tax system.
• Communicate with taxpayers, tax practitioners and attorneys by phone or mail to request required or missing information.
• Determine through tax law and judgement whether taxpayers or tax preparers are knowingly attempting to claim a credit when not eligible.
• Analyze the account and the taxpayer’s history to determine if the taxpayer is in return filing compliance based on agency policy and standards.
• Use a specialized online computer system to verify or adjust suspended tax returns of all residency statuses.
• Based on review of the facts, determine correct interpretation of federal, state, and local laws to be applied to each case.

This Is What You Need To Qualify

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience.

The ideal candidate will possess the following desired skills and attributes:

• Detail Oriented
• Good decision-making
• Experience handling multiple task/assignments/duties
• Experience with situations where you had to remain productive and take initiative on tasks when minimal direction from others is available
• Accountability in performance and strong desire to improve

What's In It For You

• excellent medical coverage
• vision coverage
• dental coverage
• pension and retirement programs
• paid holidays off
• personal business leave
• paid and accrued vacation leave
• sick leave
• basic life insurance
• short-term disability
• long-term disability
• deferred compensation savings program
• flexible spending accounts for health care and childcare expenses

Additional Information

This is a SEIU-represented position. This recruitment may be used to fill additional vacancies as they occur. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity.

To request a copy of the position description, which includes all duties and working conditions, please email [e-mail]. For any additional questions please contact Bev RatheLeGurche at [e-mail].

Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time. Criminal Records Check - Employment in any position with the Department of Revenue for all current and prospective employees is contingent on passing a criminal background and fingerprinting check. Circumstances of any criminal conviction will be reviewed to determine eligibility for the position under recruitment. To work for the Department of Revenue you must comply with all income tax laws. If you need an application in an alternate format in order to complete the process, you may contact us at: Human Resources at [phone]. Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

Helpful Links: How to Set Job Alerts, Workday Applicant FAQ, Understanding the State Application Process, Help & Support web page.

The Oregon Department of Revenue strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. The Oregon Department of Revenue is an equal opportunity; affirmative action employer committed to workforce diversity. Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the desired attributes listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background. We would encourage you to apply, even if you don't meet every one of our attributes listed. If you're unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you're looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Madeup of seven diverse regions, Oregon hasthe ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon flies with her own wings.