Administrative Specialist 1

New-Jersey-Courts; Trenton (NJ); Hybrid; USD 51,000 - 80,000; Full time

Job summary

New Jersey Judiciary seeks a team-oriented individual to assist with the Fund’s administrative and billing operations under the Attorney Registration and Administration Manager. The role involves clerical support, data processing, and preparing financial reports within a hybrid work environment.

Applicants should have three years of relevant experience, strong organizational and interpersonal skills, and the ability to handle sensitive information with discretion.

Qualifications

• Three years of experience performing clerical and support services including keyboarding.
• Ability to use a keyboard with no minimum speed.
• US work authorization is required.

Responsibilities

• Advise judges, court staff, and the public on attorney statuses and compliance requirements.
• Check accounts for legitimacy or verification of payments.
• Calculate statistical information for reports.
• Monitor and respond to emails to the Fund’s mailboxes.
• Review correspondence and forms for completeness and accuracy.
• Prepare monthly financial reports and maintain records.

Skills

Interpersonal skills

Analytical skills

Organizational skills

Customer service

Teamwork

Education

High school diploma or equivalent

Tools

CAMS

Microsoft Office

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $50,776.88 to $80,037.83 for Schedule A, and $50,776.88 to $76,035.93 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The New Jersey Judiciary is seeking a team-oriented individual who possesses excellent interpersonal, organizational, and analytical skills. Under the direction of the Attorney Registration and Administration Manager in the New Jersey Lawyers' Fund for Client Protection, the selected individual will assist with the Fund’s administrative and billing operations.

REMOTE WORK

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Advise judges, court staff, and the public on attorney statuses and compliance requirements.
• Check accounts for legitimacy or verification of payments.
• Calculate statistical information for reports.
• Monitor and respond to email inquiries submitted to the Fund’s mailboxes.
• Regulate workflow in accordance with established timeframes.
• Investigate discrepancies in accounts or other financial reports.
• Review correspondence and forms for completeness and accuracy.
• Analyze payment data and prepare monthly financial reports.
• Maintain records and files.
• Process status changes and court disciplines in the Central Attorney Management System ( CAMS).
• Participate in training or cross training.
• Compose complex correspondence.
• Provide quality customer service to court users and/or internal customers.
• Work independently on special projects.
• Perform other duties as assigned.

Regular and predictable physical presence at the worksite is an essential function of this position.

Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Ability to use a keyboard, no minimum speed.

Physical Ability:For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice