Administrative Specialist 1

Benton-County-Oregon; Corvallis (OR); On-site; USD 42,000 - 67,000; Full time

Benefits offered by this job

Health insurance premium covered for a

Retirement contributions

Wellness program

AD&D and life coverage

Vacation time and holidays

Job summary

Benton County Sheriff's Office is seeking an Administrative Specialist 1 (AS1) to perform diverse clerical tasks in the Parole & Probation Division. The role includes handling confidential information, assisting offenders with schedules, and coordinating access to social services.

The position requires strong Excel skills, familiarity with HIPAA-related rules, and attention to detail. You will support financial records, fee processing, and data analysis using spreadsheets.

Qualifications

• High School Diploma or GED required.
• Minimum of four (4) years administrative experience including clerical functions.

Responsibilities

• Assist offenders with scheduling and access to social services.
• Maintain and process confidential information in compliance with policies.
• Develop and maintain Excel spreadsheets for data tracking and statistics.

Skills

Administrative experience

Confidential information handling

Education

High School Diploma or GED

Tools

Excel

PowerPoint

Job description

JOB SUMMARY

This position works in the Parole & Probation Division of the Sheriff’s Office performing a variety of complex administrative and clerical duties requiring knowledge of departmental policies and regulations and the exercise of judgment in receiving, processing, recording, and distributing confidential information. Assistance to offenders in developing schedules, advising of available social services, job search techniques, giving directives, transportation and other general support. Maintains records of financial transactions; prepares and processes fees and billings within an established system. Develops and maintains Excel spreadsheets that include creating formulas to track and calculate data for statistical analysis.

BENEFITS

• Generous time off to maintain a healthy work-life balance!
  • 11 Paid Holidays + 2 Floating Holidays + 8 hours of vacation accrual every month + sick leave. Vacation accrual increases with years of service.
• $0 Health Insurance Premium!
  • Medical, Dental and Vision - cover your eligible family members without additional premium.
  • In addition, the County contributes up to $1,900 per year to your Health Savings or Health Reimbursement account, depending on plan and personal contribution.
    • Apart from your deductible you can use this money for things that aren’t traditionally paid by insurance – i.e. Ibuprofen, Tylenol and other preventative type medications
    • You never lose your Health Savings Account funds as it rolls over from year to year
  • Dependents up to age 26 are covered.
• Get ready for retirement.Generous employer paid contributions!
  • After 6 months of employment:
    • The County makes a retirement contribution of 6% of your salary towards Oregon PERS.
    • The County makes a deferred compensation 457b plan contribution of 1.5% of your salary. You can add more if you wish.
• A free and award-winning wellness program
  • Interactive and personalized approach focused on your whole health.
  • Onsite and virtual seminars, wellness challenges and fun activities.
  • Monetary incentives and cool prizes to engage everyone and meet your individual needs.
• 100% employer-paid coverage for AD&D ($100,000), Life ($50,000), and Long-Term Disability coverage.
  • Supplemental plans are available at reasonable rates.
• Annual salary range of:
  • Administrative Specialist 1 (AS1): $42,463-$66,684
  • This position is eligible for two salary raises within your first yearas long as your performance is in good standing!
  • Note: salary placement will be based on your level of directly related experience and education consistent with Oregon's pay equity law.
• Have benefits questions?
  • Reach out to us anytime:
  • [e-mail]

MINIMUM QUALIFICATIONS

The following minimum qualifications are REQUIRED for this position:

Administrative Specialist 1 (AS1)

• High School Diploma or GED AND;
• Four (4) years administrative experience, including word processing, clerical functions or related experience.

An equivalent combination of education and experience may be considered. Please note candidates must have at least one year of actual work experience to be considered as equivalent.

Your application will be used to determine salary placement based on a pay equity assessment.

Please ensure you have provided a thorough and updated application as it pertains to the position for which you are applying.

For further information, please click on the link Oregon Pay Equity Law for more details.

Special Requirements

• Hiring is contingent upon the successful completion of a background check.
• Valid Oregon driver's license. This position requires driving and may require use of a personal vehicle.
• Law Enforcement Data System (LEDS) certification must be obtained within 60 days of hire.
• CPR/First Aid and Notary Public certifications must be obtained within 60 days of hire.
• Must be proficient in Excel and PowerPoint.

Ideal Candidate

• Ability to communicate effectively and calmly and to provide information or refer inquiries received from a myriad of sources.
• Ability to interpret and understand confidentiality regulations and laws, including but not limited to HIPAA, Oregon Administrative Rules and Oregon Revised Statutes; relay appropriate information to citizens, offenders, community partners, and the public.
• Must be able to communicate effectively both verbally and in writing.

Diversity of Contacts:

Variety of external contacts with other county and state community corrections agencies, law enforcement, corrections, DA's Office, and judicial personnel; contacts with victims, citizens, treatment providers and social service agencies. Ongoing contact with criminal offenders who can be hostile and uncooperative.

Questions regarding this position can be directed to

Sgt. Ryan Roth, Training & Recruiting Sergeant

Benton County Sheriff's Office

Telephone: [phone]

[e-mail]

Working & Living in Benton County

Perfectly placed in the Willamette Valley, 90 miles south of Portland and 40 miles north of Eugene, Benton County has easy access to urban areas with ample opportunities for cultural activities. Combined with outdoor recreation galore in the Cascade Range 80 miles to the east and the Coastal Range and Pacific Ocean 50 miles west, the county’s 90,000 residents like to say they “have it all.”

Additional information

• This is a FLSA non-exempt position.
• This position is represented by the American Federation of State, County and Municipal Employees (AFSCME)
• This position requires driving and may require use of a personal vehicle.
• Hiring is contingent upon the successful completion of a background check.
• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
• Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources.
• NOTE: If claiming veterans’ preference please be sure to attach your DD214 and Disability letter (if applicable) from the VA.
• Benton County does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. Benton County will review these documents to confirm that you are authorized to work in the United States.
• If you wish to identify yourself as an individual with a disability under the Americans with Disabilities Act of 1990 and will be requesting accommodation, please contact the Benton County Human Resources Department by calling 541-766-6081.

Benton County is an equal opportunity employer.

Helpful links and contact information

Learn more about Benton County

Understanding the County Application Process

JobInterest Cards webpage

For more information you may contact us by e-mail at [e-mail] or by phone at 541-766-6081.