Administrative Specialist

River Region Law Firm; Wetumpka (AL); On-site; USD 47,332 - 59,590; Full time

Job summary

A regional law firm in Alabama is seeking a full-time administrative support role focused on probate and estate planning. The position involves managing client communications, drafting legal documents, and providing general administrative support. Strong communication, organizational skills, and proficiency in Microsoft Office are essential. The ideal candidate should have a background in administration or legal professions with at least five years of experience.

Qualifications

• Professional experience in administration, banking, finance, or legal profession preferred.
• Excellent written and verbal communication skills, with strong attention to detail.
• Highly organized, able to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite.
• Demonstrated problem solving abilities and initiative.
• Ability to manage confidential information with discretion and professionalism.
• At least five years of experience preferred.

Responsibilities

• Support the Director of Client Services in client intake and communications.
• Draft and manage probate case files including scheduling and document tracking.
• Lead, organize, and track trust funding projects.
• Prepare client communications, newsletters, and firm announcements.
• Provide general administrative support to attorneys.
• Serve as a notary and a witness on legal documents.
• Assist in tracking deadlines for client matters.

Skills

Written and verbal communication skills

Organization

Microsoft Office Suite

Problem solving

Job description

Overview

We help good stewards protect the fruits of their labor with value centered estate planning and elder law solutions.

Schedule: Monday–Thursday 8:30 a.m.–4:30 p.m.; Friday 8:30 a.m.–3:00 p.m.

Position Summary

This role provides support for both client-facing operations and the management of probate and estate planning matters. This role ensures smooth day-to-day office operations while supporting attorneys and the Director of Client Services in client intake and communications. This position can expect 30-40 hours of work per week.

Responsibilities

• Support Director of Client Services in answering calls, emails, and conducting initial client intake.
• Draft and manage probate case files, including scheduling, document tracking, and correspondence.
• Lead, organize, and track trust funding projects and coordination with financial institutions.
• Prepare client communications, newsletters, and firm announcements.
• Provide general administrative support to attorneys, including document preparation and proofreading.
• Serve as a notary and a witness on legal documents.
• Assist in tracking deadlines and ensuring timely follow-up on client matters.

Qualifications

• Professional experience in administration, banking, finance, the legal profession, or related fields preferred.
• Excellent written and verbal communication skills, with strong attention to detail.
• Highly organized, able to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite.
• Demonstrated problem solving abilities and initiative.
• Demonstrated ability to manage confidential information with discretion and professionalism.
• At least five years of experience preferred.

Job Details

• Location: Montgomery, AL
• Salary: $47,332.00-$59,590.00
• Employment type: Full-time
• Job function: Administrative
• Industry: Law Practice