Administrative Specialist

ATI; Washington, Northern (District of Columbia, KY); On-site; USD 60,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

Paid holidays & paid leave

Healthcare insurance

Disability & life insurance

401(k) with employer match

Professional development support

Job summary

ATI, Inc. in Washington, DC, seeks a highly capable Administrative Specialist for a full-time position in its joint venture with Dayton Group, Inc. This role offers competitive pay and a rich benefits package, with a focus on administrative management of a government office.

The successful candidate will handle correspondence, calendar management, procurement assistance, and cross-divisional coordination, using PowerPoint and Excel for high-level presentations.

Qualifications

• Minimum five (5) years increasingly responsible administrative assistant/secretarial experience (preferably includes two years to executive level management).
• Bachelor’s degree in Business Administration or related field is preferred.
• Excellent communication skills, both verbally and in writing.
• Ability to manage dynamic calendars for management including event planning with external vendors.

Responsibilities

• Composes correspondence for signature, refers other documents to appropriate staff for action, and follows-up on such material as may be necessary;
• Greet visitors, receives, and directs calls to relevant staff members;
• Follows up and ensures outstanding issues are addressed;
• Reviews outgoing correspondence for compliance with established policy and consistency with organizational procedures;
• As requested, makes searches for information, compiles data, and forwards information as appropriate;
• Assembles information to be used for reports or responses to inquiries and composes correspondence;
• Ensures that all documents are well-written, in proper format, timely, complete, and fully coordinates with other affected organizations;
• Prepares and files meeting minutes, presentations, and reporting documents;
• Utilizes Power Point and Excel computer software in order to accurately prepare files, charts, and slides for high level managerial presentations, budget presentations, management and training seminars;
• Coordinates and consults with technical employees and managers across divisional lines;
• Gathers information, identifies and analyzes issues, and develops recommendations to resolve problems and situations in workflow, work distribution, and organizational administration;
• Assists with procurement tasks for the office, prepares procurement requests, and prepares and reviews purchase orders for supplies necessary for the effective functioning of the office;
• Coordinates property management to ensure non-expendable property is labeled and accounted for, submits purchase requests for contract services through the automated procurement request system, and completes annual property reports.

Skills

Executive support

Calendar management

Travel arrangements

Office administration

Communication

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

PowerPoint

Excel

Job description

This position will support our joint venture with partner company,Dayton Group, Inc.DGI-ATI (JV)is seeking a highly motivated, qualified, and experienced full-timeAdministrative Specialistfor a position located in Washington, DC.

Great Pay and Benefits for an Administrative Specialist:

• Competitive salary; $60,000-$67,500/year depending on experience
• 11 annual paid holidays and minimum 13 days of paid leave;
• Employee and family medical, dental, vision, and prescription insurance with 75% of the premiums paid by the company;
• Employer paid short-term and long-term disability, and life insurance.
• 401(k) plan immediately vesting with up to 4% employer match; and
• Professional development assistance including memberships, professional licenses, and tuition reimbursements.

Duties and Responsibilities

The Administrative Specialist will provide a variety of tasks in the administrative management of a Government office. Duties may include, but not be limited to, the following:

• Composes correspondence for signature, refers other documents to appropriate staff for action, and follows-up on such material as may be necessary;
• Greet visitors, receives, and directs calls to relevant staff members;
• Follows up and ensures outstanding issues are addressed;
• Reviews outgoing correspondence for compliance with established policy and consistency with organizational procedures;
• As requested, makes searches for information, compiles data, and forwards information as appropriate;
• Assembles information to be used for reports or responses to inquiries and composes correspondence;
• Ensures that all documents are well-written, in proper format, timely, complete, and fully coordinates with other affected organizations;
• Prepares and files meeting minutes, presentations, and reporting documents;
• Utilizes Power Point and Excel computer software in order to accurately prepare files, charts, and slides for high level managerial presentations, budget presentations, management and training seminars;
• Coordinates and consults with technical employees and managers across divisional lines;
• Gathers information, identifies and analyzes issues, and develops recommendations to resolve problems and situations in workflow, work distribution, and organizational administration;
• Assists with procurement tasks for the office, prepares procurement requests, and prepares and reviews purchase orders for supplies necessary for the effective functioning of the office; and
• Coordinates property management to ensure non-expendable property is labeled and accounted for, submits purchase requests for contract services through the automated procurement request system, and completes annual property reports;

Required Qualifications and Experience

• Must be eligible to obtain and maintain clearance; Candidate must be able to work independently in a secure or sensitive environment;
• Minimum five (5) years increasingly responsible administrative assistant/secretarial experience (preferably includes two years to executive level management);
• Bachelor’s degree in Business Administration or related field is preferred;
• Excellent communication skills, both verbally and in writing;
• Ability to manage dynamic calendars for management including event planning with external vendors;
• Intermediate to advanced skills in using a variety of office automation software programs such as email, word processing, spreadsheet, and slide presentation (MS Office Suite); and
• Experience with contract document management or financial management is desirable but not required.

Job Type:Full-time

Pay Range:$60,000 - $67,500/year depending on experience

Location: Washington, DC

Working Hours:Normal Work Hours – Monday – Friday (anticipate 40 per week).

About ATI

ATI, Inc.(www.atiinc.com) is a full-service consulting firm with over 45 years of experience solving complex facility and program management, construction, and environmental challenges for government and private sector clients. Committed to industry leadership, we deliver sustainable, innovative, and cost-effective solutions that drive results and prioritize client satisfaction. At the same time, we foster a dynamic, growth-oriented workplace where employees thrive. ATI is committed to operational excellence, reliability, and the highest standards of services in support of national infrastructure.

This job description is not intended to be all-inclusive. Selected candidate may perform other related duties as assigned to meet the ongoing needs of the organization.

ATI, Inc. provides equal employment opportunities to all qualified individuals, including protected groups, protected veterans and individuals with disabilities. ATI complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training. ATI is an E-Verify Employer in the United States. ATI will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please let your recruiter know.