Administrative Specialist

Dow Inc.; Victoria (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Base pay and bonus

Wellbeing programs

Retirement plan

Training and mentoring

Job summary

Dow Inc. is seeking an Administrative Specialist located in Plaquemine, LA. You will provide general administrative support to the leader and/or department, exercising discretion and independent judgement in managing workflow with limited supervision.

The role requires strong proficiency in Microsoft Office, calendar management, travel arrangements, expense reporting, and excellent organizational skills. A high school diploma and 5+ years of admin experience are required, plus TWIC eligibility.

Qualifications

• High School Diploma or GED required.
• 5+ years of administrative work experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and ability to learn new systems.
• TWIC card eligibility required.

Responsibilities

• Provide general administrative support to leaders and groups.
• Manage files and document processing in compliance with Dow’s best practices.
• Assist during high workload periods or back up peers as needed.
• Serve as Records Retention focal point for the project team.
• Manage calendar, schedule meetings, book travel, and process expenses.

Skills

MS Office

TWIC card

Calendar management

Education

High School Diploma or GED

Job description

At Dow, we believe in putting people first and were passionate about delivering integrity, respect and safety to our customers, our employees and the planet.

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. Were a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If youre looking for a challenge and meaningful role, youre in the right place.

About you and this role

Dow has an exciting opportunity for an Administrative Specialist located in Plaquemine, LA!

As an Administrative Specialist, you will provide general administrative support to the leader and/or department. You will need to exercise discretion and independent judgement in managing flow of work. This role requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

Responsibilities / Duties

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
• Manages files and document processing in compliance with Dows best practices.
• Provide assistance to peers on an as needed basis during excessive workload periods or act as a back-up during peers' absence.
• Is the Records Retention focal point for project team.
• Under limited direction, is competent in calendar management, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials or taking notes.
• Under limited direction, ensures communications flow properly utilizing knowledge of business / functions organization structure and overall Dow processes.
• Takes ownership in their work. Demonstrates good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.
• Demonstrates good problem-solving skills. Good team player and a fixer. Helps troubleshoot issues and serves as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.
• Arranges domestic and international business travel and prepares travel itinerary. Books flights, cars, makes hotel and restaurant reservations.
• Schedules meetings and receives meeting notices for manager. Proactively manages conflicting meetings.
• Continuous improvement within work processes and systems.Maintaining and adding documents into SharePoint sites and Teams. Acts as the technical office equipment focal point to enable daily effectiveness.
• Completes expense reports for self and others, and submits on behalf of leader and/or team. Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
• May act as a workgroup safety warden and communicate safety messages to workgroup.
• Participates as an active team member on entire projects and can complete projects independently.
• Finds ways to improve project/team efficiency.
• Works with minimal direction to produce quality results. Overcomes obstacles in order to complete projects.
• Independently initiates activities that contribute to the achievement of team goals. Seizes opportunities in a responsive manner.Has a bias for action. Maintains productivity during times of change
• Builds appropriate rapport and effective relationships within Dow.Understands and responds to others concerns. Able to compile diverse opinions to help resolve issues. Targets written and verbal communications to difference audiences clearly and concisely.
• Alerts others who are affected by his/her work when or before problems arise. Serve as a helpful and positive presence in the workplace.
• Independently understands and contributes to the goals of the team and their role within the team. Viewed as key contact in department. Relates project work with department/business objectives or strategy. Makes good decisions beyond specific area of expertise. Sets high standards of personal excellence and models these behaviors in work habits.
• Works to motivate and encourage others.
• Works independently with the software/IT tools. Teaches and coaches others how to use standard office equipment and software systems. Maintains documents and records in accordance with company guidelines.
• Utilizes information integrity principles to properly classify, store and protect confidential technical information. Identifies customer/client/co-worker needs and responds to semi-routine requests.
• Understands and utilizes integration of different business/functional systems.

Minimum Requirements

• A minimum of a High School Diploma, or GED Equivalent
• 5+ years of administrative work experience.
• Proficiency in Microsoft applications, such as Outlook, Word and Excel, and can learn new systems quickly.
• Must possess a TWIC card or be eligible to obtain a TWIC card. For information on TWIC eligibility requirements, please see: https://www.tsa.gov/for-industry/twic (If unable to access link, copy and paste in your browser.)
• A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process

Preferred Qualifications

• Document Management System (DMS) experience

Additional Note: This position does not offer relocation assistance

Benefits What Dow offers you

We invest in you.

Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee:

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental and emotional well-being, to help you get the care you need...when you need it.
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning and educational resources to help you achieve your long term financial-goals.
• Become a Dow shareholder through various employee stock programs.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
• Global Paid Time Off (PTO) policies:
  • Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
  • Paid time off to care for family members who are sick or injured.
  • Paid time off to support volunteering and Employee Resource Groups (ERG) participation.

Join our team, we can make a difference together.

About Dow

Dow (NYSE: DOW) is one of the worlds leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 31 countries and employ approximately 35,900 people. Dow delivered sales of approximately $45 billion in 2023. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

As part of our dedication to the diversity of our workforce, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on www.dow.com.

Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.