Administrative Specialist

Commonwealth of Kentucky; Versailles (KY); On-site; USD 33,000 - 45,000; Full time

Job summary

Commonwealth of Kentucky's Department of Corrections in Versailles, KY seeks an Administrative Specialist to support probation and parole operations by monitoring caseloads, entering and managing monthly KOMS reports, and performing record checks with accuracy.

The ideal candidate will have a bachelor’s degree and at least one year of professional administrative experience, excellent communication skills, and the ability to meet deadlines in a fast-paced office environment.

Qualifications

• Bachelor's degree required; one year of professional, administrative, or business experience required.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Ensure continued compliance with accreditation standards and correctional policies.
• Enter fees payments and reporting notes in KOMS.
• Review reports from courts and parole board.
• Process required notifications to the courts, probation and parole officers and supervisors.
• Assist with the daily correspondence received from KY field offices as well as the other 49 states and 3 territories.
• Review new arrests.
• Maintain all Policies and Procedures required for the KY Dept. Of Corrections.
• Complete and maintain required training associated with job duties.

Skills

Communication

Multitasking

Data entry

Office procedures

Education

Bachelor's degree

Job description

Advertisement Closes

9/19/2026 (11:59 PM ET)

2604750

Administrative Specialist

Pay Grade 12

Salary

$38,854.56 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Corrections

Location

80 Thomas Lane

Versailles, KY 40383 USA

Description

Creating a better, safer Kentucky.

If you want to make a difference in your community and be a part of an exciting team, the Department of Corrections, we may have a career advancement opportunity for you! The Division of Probation and Parole is hiring for the position of Administrative Specialist.

The Administrative Specialist position is responsible for monitoring the administrative caseload by the entering and the managing of monthly reports in Kentucky Offender Management System (KOMS). The position will complete record checks on each offender, communicate with offenders, offender families, Department of Correctional staff, various state's Department of Corrections staff, Probation and Parole offices and the Courts. All communications should be accurate and organized. This position will be trained.

Responsibilities Include, But Are Not Limited To, The Following

• Ensure continued compliance with accreditation standards and correctional policies.
• Enter fees payments and reporting notes in KOMS.
• Review reports from courts and parole board.
• Process required notifications to the courts, probation and parole officers and supervisors.
• Assist with the daily correspondence received from KY field offices as well as the other 49 states and 3 territories.
• Review new arrests.
• Maintain all Policies and Procedures required for the KY Dept. Of Corrections.
• Complete and maintain required training associated with job duties.

The Ideal Candidate Should Possess

• Excellent communication skills.
• Ability to work in an office setting and within all deadlines.
• Strong communication skills and have displayed the ability to complete work related activities in a professional manner.
• Ability to multitask with a proven history of sound decision making in high stress situations.
• Display the ability to think critically and analyze data to forecast positive outcomes.
• Ability to adapt to the ever-changing needs of the Department and Division.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Charece Kelly at [e-mail]

An Equal Opportunity Employer M/F/D