Administrative Specialist

Owens Corning; Toledo (OH); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Owens Corning is seeking an Administrative Specialist to provide executive-level administrative support to two VP-level leaders. You will manage calendars, plan meetings, coordinate travel, and prepare reports and correspondence while ensuring policy and budget alignment.

The role requires 5+ years in administration, strong MS Office skills, and ability to work with senior leaders in a hybrid environment. Travel may be required, with attention to detail and confidentiality.

Qualifications

• 5-10% Travel.
• 5+ years experience as Administrative Professional at executive level.
• Strong MS Office proficiency including Outlook, Excel, PowerPoint and Word.

Responsibilities

• Maintain daily schedules and coordinate meetings with executive leaders.
• Arrange travel and manage calendar-related activities for VP level roles.
• Process T&E expenses and manage procurement card activities.
• Schedule interviews and onboard new team members.
• Create reports, presentations and correspondence as needed.
• Coordinate team meetings, prepare agendas and pre-read materials.

Skills

Calendar management

Travel coordination

MS Office Suite

Executive communications

Multitasking

Education

High School diploma

Bachelor’s degree preferred

Tools

Outlook

Excel

PowerPoint

Word

Teams

Job description

Administrative Specialist

Location(s): Toledo, OH, US, 43659-0001; Tampa, FL, US, 33605

Function: Administrative

Audience: Experienced Professional

Work Arrangement: Hybrid

Requisition ID: 70106

PURPOSE OF THE JOB

This position is responsible for providing executive administrative support to the Vice President of Strategic Marketing, Door Segment and Vice President of Finance, Door Segment. In this role, you will be responsible to increase efficiency and effectiveness of the Strategic Marketing and Finance teams with calendar coordination, event & meeting planning and project support. The person in the Administrative Specialist role will interact with employees at all levels and will frequently interact with senior executive leadership and administrative support.

JOB RESPONSIBILITIES

Leader and Team Support

• Accurate and efficient maintenance of daily schedules and coordination of meetings.
• Perform general administrative duties such as set up and management of meetings, calendars and coordination of travel arrangements.
• Process T&E expense reports in a timely manner for the vice-president
• Manage purchase card administration (i.e. oce supplies, annual industry memberships for the organization); timely reconciliation of purchase card on a monthly basis
• Purchase order and invoice process management, as needed
• Schedule interviews for prospective candidates, internal and external.
• Handle onboarding of new team members.
• As needed, create reports, presentations, and emails/correspondence
• Organize team meetings, which includes planning, coordination of travel, agenda preparation, and pre-read materials while ensuring that budget controls and Owens Corning policies are followed
• Provide proactive support to track actions, deadlines, and manage documents

Teamwork

• The role will have contact with a variety of internal and external partners, inclusive of customers, at all levels of the organization and must ensure and maintain a positive Owens Corning image.
• Additionally, this role will team with other administrative assistants in managing administrative tasks and balancing workload across the entire Door organization, as well as providing back-up support as needed.
• Develop and maintain a wide, high-level, and effective network of relevant business and administrative contacts

Metrics

• Actions are completed to deadlines, including events, meetings, budgeting etc.
• Positive interactions with senior leadership and administrators to drive desired outcomes.
• Accurate and efficient maintenance of daily schedules, coordination of meetings, and T&E report processing.
• Organize travel using creativity, efficiency and cost awareness
• Continuous improvement mindset to increase process efficiencies
• Demonstrate flexibility and adaptability when managing multiple requests from external stakeholders
• Compose email/correspondence and other communications
• Focal point for all general administration matters: meeting requests, supply orders, internal moves, booking conference rooms for large meetings and meeting facilities, updating address and distribution lists, order business cards, etc.

JOB REQUIREMENTS

Minimum Qualifications

• High School diploma required, Associates or Bachelors Degree preferred
• 5-10% Travel

Preferred Experience

• Minimum 5 years previous experience as an Administrative Professional and the demonstrated ability to function at the Executive Administrative level
• Strong working knowledge of the MS Office Suite including Outlook, Excel, PowerPoint and Word. Experience with Teams is a plus.
• Experience effectively communicating both with the internal and external customer and managing these relationships
• Event planning
• Proven track record of success collaborating with others
• International exposure preferred

Knowledge, Skills & Abilities

• Ability to maintain the confidentiality of sensitive communications and data
• Ability to manage multiple tasks, demonstrating flexibility and prioritizing while maintaining a results/customer-focused orientation
• Ability to excel in a fast paced and ever-changing work environment
• Strong interpersonal, communication and organizational skills with attention to detail and accuracy
• Strong professional / technical / analytical / internet research skills and the aptitude to learn rapidly
• Ability to work independently and proactively with minimal supervision and guidance
• Service-oriented to efficiently and effectively achieve results for the organization

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About Owens Corning

Owens Corning is a branded building products leader with three complementary market-leading businesses providing roofing, insulation, and doors primarily for residential markets in North America and Europe. The company operates with an integrated go-to-market strategy and a unique set of OC Advantages - including its iconic brand, unparalleled commercial strength, leading technology, and winning cost position - to help customers win and grow in the market. Owens Corning is committed to helping build better and achieve more through winning partnerships, leading performance, and engaging people. Founded in 1938 and headquartered in Toledo, Ohio, Owens Corning is listed on the New York Stock Exchange (NYSE: OC). For more information, visitwww.owenscorning.com.

Owens Corning is an equal opportunity employer. Except in limited circumstances such as formal apprenticeship programs, Owens Corning does not employ anyone under the age of 18.