ACCOUNTING ASSISTANT

Seminole Electric Cooperative, Inc.; Tampa (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

A utility cooperative located in Florida is looking for an Accounts Payable Specialist. This role involves processing vendor payments, managing employee expenses, and ensuring compliance with accounting principles. Candidates should have a high school diploma, experience in accounting, and proficiency in data processing and Microsoft Office applications. The position may require some travel and occasional work outside normal hours. Strong analytical thinking and attention to detail are essential.

Qualifications

• Must have one year of college education in Accounting or equivalent experience.
• Minimum of three years office experience, with two years in Accounting required.

Responsibilities

• Enters data into the Oracle and OnBase systems.
• Processes employee expense reports for compliance.
• Analyzes purchase orders for payment terms.
• Scans and indexes all invoices within the AP workflow.
• Tracks expenses and processes check disbursement requests.

Skills

Data Processing

Generally Accepted Accounting Principles

Proficiency with Microsoft Office applications

Effective verbal/nonverbal communication

Analytical Thinking

Attention to Detail

Organization

Problem Solving

Education

High School Diploma and one year of college with Accounting courses

Tools

Oracle system

OnBase AP software system

Job description

Overview

Ensures timely and accurate payment of Seminole invoices to vendors, and process other payment requests for the Accounts Payable Department.

Qualifications and Education Requirements

High School Diploma and one (1) year of college with Accounting courses or equivalent work experience required. Three (3) years office experience, at least two (2) of which were in Accounting, is required.

Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven, Professional

• Data Processing
• Generally Accepted Accounting Principles
• Proficiency with Microsoft Office applications
• Effective verbal/nonverbal, listening, and written communications
• Analytical Thinking
• Attention to Detail
• Organization
• Problem Solving

Essential Functions

• Enters data into Oracle system and OnBase Accounts Payable (AP) software system.
• Ensures the interfaces from Oracle, Allegro, PBS, and other sub-ledger systems are accurate, or coordinates with other departments to have corrections made.
• Processes all employee expense reports, ensuring compliance with corporate procedures. Reviews distribution of specified account(s) to make sure expenses are properly charged to the appropriate General Ledger account(s).
• Scans and indexes all invoices and supporting documentation through the OnBase AP workflow to ensure all documents reside within this software.
• Track Expenses where needed.
• Process Check Disbursement Requests
• Analyzes purchase orders for payment terms and other pertinent data necessary to pay invoices within the terms of the agreement.
• Routes invoices for approval authorization to the PO requestor to attest quality assurance of material or service, when necessary.
• Performs other duties as applicable to the position or as assigned.
• NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM.

Physical Requirements

Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report. Prolonged periods in a stationary position at a desk and working on a computer. Occasionally must be able to move up to 25 pounds.

Working Conditions

Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment.

“Disclaimer - Management may modify this job description at any time and may require the performance of additional duties,or modification of physical requirements, with or without advance notice.”