Administrative Specialist

E524 Sulzer Pump Services (US) Inc.; Piedmont (OK); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

PTO: 15 days

Holidays: 12 company-paid

401k plan with 6% match

Health plan including medical, dental,

Vision, Life, short-term & long-term ‑

Wellness program

Employee Assistance Program

Paid paternal leave

Gym reimbursement

Job summary

Sulzer Pump Services (US) Inc. is seeking an Service Center Administrative Specialist to coordinate POs, manage logistics, and support work orders in a fast-paced service environment.

You will interact with customers and vendors, ensuring accurate system transactions across SAP and Salesforce. The role calls for strong organizational skills, multitasking ability, and proactive problem-solving in a dynamic setting.

Qualifications

• Experience coordinating purchase orders and logistics in a service or industrial environment.
• Familiarity with SAP and Salesforce ERP/CRM systems.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and customer service abilities.

Responsibilities

• Process and manage purchase orders in Salesforce and SAP.
• Receive and review POs for direct materials and create indirect material POs.
• Establish vendor terms and maintain supplier communications.
• Arrange transportation and logistics for pumps and related equipment.
• Track materials and ensure timely delivery to support operations.
• Release, track, and manage work orders; schedule and update progress.
• Process invoicing activities within SAP and ensure data accuracy.
• Support booking and job costing activities as needed.
• Greet and assist customers and vendors professionally.

Skills

PO coordination

Logistics coordination

Organization

Communication

Tools

SAP

Salesforce

Job description

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

About the role The Service Center Administrative Specialist plays a critical role in supporting daily operations within a fast-paced service environment. This position is responsible for coordinating purchase orders, managing logistics, supporting work order processes, and maintaining accurate system transactions across multiple platforms (Salesforce and SAP). The ideal candidate is highly organized, proactive, and comfortable wearing many hats in an unstructured, dynamic setting.

Key Responsibilities

• Order & Procurement Management
• Process and manage purchase orders (POs) in Salesforce and SAP
• Receive and review POs for direct materials
• Create, place, and receive POs for indirect materials
• Establish vendor terms and maintain supplier communications
• Logistics & Operations Coordination
• Arrange transportation and logistics for pumps and related equipment
• Track materials and ensure timely delivery to support operations
• Perform receipt transactions and maintain accurate inventory records
• Work Order & Job Coordination
• Release, track, and manage work orders throughout the lifecycle
• Book jobs and ensure accurate scheduling within system tools
• Maintain status management and provide updates on work order progress
• Customer & Vendor Interaction
• Greet and assist customers and vendors in a professional manner
• Serve as a key point of contact for inquiries related to orders and services
• Financial & System Transactions
• Process invoicing activities within SAP
• Ensure accurate data entry and documentation across all systems
• Support booking and job costing activities as needed

Qualifications

• Experience coordinating purchase orders and logistics in a service or industrial environment
• Familiarity with ERP/CRM systems such as SAP and Salesforce
• Strong organizational and multitasking skills
• Ability to work effectively in a fast-paced, unstructured environment
• Proactive mindset with strong attention to detail
• Excellent communication and customer service skills

Key Competencies

• Adaptability and flexibility (“wear many hats”)
• Strong problem-solving skills
• Time management and prioritization
• Attention to detail and accuracy
• Team-oriented with a customer-first approach

Work Environment

• Fast-paced, operations-focused service center
• Dynamic and evolving priorities
• Hands-on role requiring interaction across multiple functions

What we offer you

• 15 days of paid time off and 12 company-paid holidays
• 401k plan with a 6% match
• Comprehensive health plan including medical, dental, vision, Life, short-term & long-term disability
• Motivating wellness program
• Employee Assistance Program
• Paid paternal leave
• Gym re-imbursement

Sulzer is an equal opportunity employer.

We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.

We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.

Sulzer is a leading engineering company with a proud heritage of innovation. By supporting water and energy security, enabling the energy transition and driving the use of circular technologies, we help our customers build a better world.

With more than 13’000 employees and 160 world-class production facilities and service centers across the globe, we are a globally diverse team. We value the uniqueness of all our colleagues, and we appreciate the contributions that each of us makes to the company’s success. We prioritize your health and safety and are committed to offering a work environment in which you can thrive.