Administrative Specialist

Talentify; Phoenix (AZ); On-site; USD 54,000 - 72,000; Full time

Job summary

Talentify is seeking an Administrative/Executive Assistant in Phoenix, AZ to support the Farm Service Agency's Arizona State Office. The role involves assisting the Administrative/Executive Officer with program administration, HRM, and a range of administrative services for state and county offices and federal staff.

Key duties include advising on administrative functions, participating in work measurements, site visits to ensure procedures, guiding county offices on compliance, and helping with

Responsibilities

• Advises supervises on assigned administrative functions and recommends improvements.
• Provides recommendations for County Offices to participate in work measurement studies.
• Conducts periodic site visits to monitors process and ensure proper implementation of procedures.
• Provides guidance to County Offices to ensure processes, procedures and requirements are being followed.
• Develops and conducts training, when needed.
• Provides fiscal oversight and management on the use of agency funds to include Position travel, rent and administrative purchases.
• Monitors administrative expenditures made by County Offices and ensures fiduciary integrity of the agency is protected.
• Conducts studies on workload reports and related data - identifying, investigating and resolving discrepancies or questionable items.

Job description

This position is located in the Farm Service Agency, Arizona State Office, in Phoenix, Arizona. The incumbent serves as assistant to the Administrative/Executive Officer and is responsible for assisting the Administrative/Executive Officer in administering programs, developing and implementing the administrative and HRM programs, and in providing a variety of administrative services to the State and County Offices (CO) and Federal General Schedule (GS) and non-federal CO employees.

Duties

• Advises supervises on assigned administrative functions and recommends improvements.
• Provides recommendations for County Offices to participate in work measurement studies.
• Conducts periodic site visits to monitors process and ensure proper implementation of procedures.
• Provides guidance to County Offices to ensure processes, procedures and requirements are being followed.
• Develops and conducts training, when needed.
• Provides fiscal oversight and management on the use of agency funds to include Position travel, rent and administrative purchases.
• Monitors administrative expenditures made by County Offices and ensures fiduciary integrity of the agency is protected.
• Conducts studies on workload reports and related data - identifying, investigating and resolving discrepancies or questionable items.

Requirements