Administrative Specialist

Welch's; North East (Erie County); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off

Holidays

401K with company match

Health Insurance

Tuition reimbursement

Volunteer time off

Job summary

Welch's is seeking an Administrative Specialist to support Production Planning and Finance, manage office supply inventory, and assist with payroll and production reporting at our North East, Pennsylvania facility near Erie.

The role requires an Associate’s or Bachelor’s in Business Admin and 2–4 years in a fast-paced environment, with strong Microsoft Office skills. Oracle and INFOR knowledge are a plus.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration preferred.
• 2-4 years experience in a fast paced, detail-oriented work environment.
• Advanced skills in word processing and spreadsheets (Microsoft Office).
• Knowledge of Oracle a plus; Knowledge of INFOR a plus.

Responsibilities

• Assist with seasonal reporting of annual harvest for proper ingredient accounting.
• Monitor and maintain office supply inventory and place orders.
• Support production planning with daily performance reporting and inventory control.
• Payroll reconciliation and processing; balance tanks, ingredients, and packed product inventory.
• Distribute labor to production batches; support ERP transition and data reconciliation.
• Support employee engagement activities and EHS program; liaise with Finance and other departments as needed.

Skills

Microsoft Office

Oracle

INFOR

Education

Associate’s or Bachelor’s degree in Business Administration

Tools

None

Job description

Grow with Welch's!

Welch's is on a journey towards our bold ambition of being the global‑leader of convenient, good for you fruit‑based food and beverages. To turn this goal into a reality we need you and other exceptionally talented, agile, and innovative individuals who are eager to contribute to something extraordinary!

At Welch's, we're not just offering a job; we're inviting you to be a part of a vibrant, authentic, and inclusive culture where you not only belong, but also have the opportunity to unleash the best, most authentic version of you.

Position Summary

We're looking for an Administrative Specialist to join our team. The Administrative Assistant supports the Production Planning staff, collates production data maintains office supply inventory, and completes various tasks in Production Planning and Finance department as assigned.

Where You’ll Work

This role will be based out of our North East, Pennsylvania manufacturing facility, just outside of Erie. Immerse yourself in a dynamic workplace where innovation thrives and collaboration is key.

What You’ll Do

• Assist with seasonal reporting of our annual harvest to ensure proper accounting of our main ingredient delivered by our grower owners
• Monitor and maintain office supply inventory, ensuring necessary stock levels are met and orders are placed promptly to support seamless daily operations
• Support production planning positions with the daily production performance reporting, inventory control, and payroll responsibilities as well as providing vacation coverage. Items such as but not limited to:
• Payroll reconciling and processing
• Balancing tanks, ingredients, and packed product inventory with physical counts
• Produce processing and packaging production reporting
• Distribute labor to production batches
• Support new initiatives through reconciling / auditing information as we move to a new ERP system..
• Support and participate in employee engagement activities and safety audit / EHS program
• Partner with Finance, packaging, processing and other departments to support daily activity on an as needed basis.

Who You Are

• The successful candidate must possess the ability to work with minimal direct supervision. This position will be responsible for completing time sensitive work in a fast‑paced environment. Candidate must be able to interact well with others at all levels of the company, specifically plant supervisory and office / technical employees. Flexibility and a positive attitude are important.

What You’ll Need

• Associate’s or Bachelor’s degree in Business Administration preferred
• 2-4 years experience in a fast paced, detail-oriented work environment
• Must possess advanced skills in word processing and spreadsheets specifically with Microsoft Office products.
• Knowledge of Oracle a plus
• Knowledge of INFOR a plus

What You’ll Enjoy

• Organization with a bold, clear purpose & vision for the future
• Inclusive Culture: Be a part of an inclusive workplace where you not only belong but also have the opportunity to be the best version of yourself
• Passionate Community: You are encouraged to have a voice, share your opinions, and have individual impact on the success of the business
• Paid Time Off and Holidays: Available immediately for you to enjoy time away from the office to rest and recharge
• Paid Volunteer Time Off: 40 hours of paid volunteer time for all non-union employees
• Development & Advancement: Formal and informal opportunities to develop and grow your career
• Compensation Package Consisting of Competitive Base Salary and Annual Incentive Plan (Bonus)
• 401K plan with Generous Company Match
• Flexible Benefits from your first day: Choose the benefits that meet your needs and preferences
• Health, Dental & Vision Insurance
• Health Savings Accounts
• Life and accident insurance
• Employee Assistance Programs
• Tuition reimbursement program
• Additional benefits available through Perks at Work
• Paid parental (and adoption) leave

The anticipated hiring base salary range for this position is $50,000 to $60,000 annually for US-based employees. This range reflects the minimum and maximum for the position across all US locations, is based on a full‑time work schedule, and is Welch’s good faith estimate as of the date of this posting. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training. In addition to base salary, this role is eligible for participation in a bonus plan.

At Welch’s we value diversity, a passion for what you do, and a commitment to continuous learning. Even if you do not feel you meet every requirement listed, but this role aligns with your strengths and goals we encourage you to apply. Join us and contribute to something extraordinary.

Welch's is an Equal Employment Opportunity Employer. We are committed to the prevention of employment discrimination based on race, religion, color, sex, gender identity, national origin, age, marital status, disability and/or military or veteran status, sexual orientation or any other action covered by federal or applicable state/local laws.

Welch's offers more than just a job - it's an opportunity to grow, innovate, and make a global impact with a passionate community.