Administrative Specialist

Federal Reserve Bank of Minneapolis; Minneapolis (MN); On-site; USD 40,000 - 81,000; Full time

Benefits offered by this job

Healthcare options

401(k) match

Fully-funded pension plan

Paid time off and holidays

Public transportation passes

Annual educational assistance

On-site fitness facility

Professional development programs

Job summary

The Federal Reserve Bank of Minneapolis is seeking an Administrative Support professional to join the Central Division Services team within the Treasury Service Division (TS). This role provides general administrative support for TS division staff and management, supporting a division of 200+ staff while assisting with reports, communications, and day-to-day operations.

Ideal candidates will have a high school diploma or equivalent, relevant business coursework, experience in business operations

Qualifications

• High School diploma or equivalent. Some post-secondary education with coursework in business or a related field preferred.
• Experience in business operations or financial environment preferred.
• Proficient using a variety of software applications including Microsoft Office.
• Excellent verbal, written and interpersonal communication skills.
• Ability to meet tight deadlines, manage multiple tasks and deadlines from multiple business lines, and adapt to shifting priorities.

Responsibilities

• Provides administrative support such as scheduling, meeting planning, travel arrangements, mail routing, data entry, proofreading, and filing.
• Submits and tracks Facilities and IT Service requests and assists with equipment deployments.
• Collects, compiles and prepares standard reports for decision-making.
• Maintains department inventory and coordinates visits with vendors and Law Enforcement.
• Responds to inquiries, updates databases and websites, and manages calendars and emails.
• Orders supplies and performs confidential administrative duties.
• Participates in project teams and prepares communications, proposals, and presentations.

Skills

Microsoft Office

Verbal & written communication

Time management

Interpersonal skills

Education

High School diploma

Post-secondary coursework in business

Tools

SharePoint

Job description

Federal Reserve Bank of Minneapolis

Are you looking to join a mission-oriented organization where you can build a career beginning with your administrative skillset while being a member of a highly skilled team? The Federal Reserve Bank of Minneapolis is looking for an administrative professional and/or recent graduate to fill an Administrative Support position in its Central Division Services team within the Treasury Service Division (TS). This position will provide general administrative support for the TS division staff and management. In this role you will support a division of 200+ staff members. TS serves as the Fiscal Agent for the US Treasury’s Bureau of the Fiscal Service supporting its Retail Program. Our division provides and supports various services for the issuing and redemption of US savings bonds and marketable securities.

Essential Functions

• Provides administrative support, which may include scheduling, meeting planning, making travel arrangements, routing/distributing mail, data entry, transcribing, proofreading, photocopying, scanning/imaging, preparing documents, and filing.
• Submits and tracks Facilities and IT Service requests.
• Assists with and supports equipment deployments and tracking.
• Collects, compiles, records, or otherwise gathers data and prepares standard reports with information necessary for decision-making.
• Maintains department key inventory and key inventory log
• Coordinates contractor, guest, and vendor visits with Law Enforcement, completes door access requests, and receives onsite deliveries and visitors on behalf of the Division.
• Responds to inquiries for information, gathers data, exchanges information, prepares routine and custom reports, and composes correspondence and e-mails. This activity may include updating and maintaining databases, websites, Sharepoint sites, and shared calendars and emails.
• Orders department office supplies and maintain department supply inventory.
• Performs specialized or confidential administrative duties.
• May participate in Division, Bank or Federal Reserve System project teams and workgroups. Completes special assignments as needed.
• May assist in preparing and/or revising communications, including proposals, reports, and presentations
• Performs other duties or responsibilities as needed or assigned.
• For advanced levels, may collect, enter, verify, and balance data in support of basic department accounting functions. May prepare standard accounting reports and reconcile recognition funding.

Qualifications

• High School diploma or equivalent. Some post-secondary education with coursework in business or a related field preferred.
• Experience: Direct work-related experience or equivalent combination of higher education and experience. (Level I (1-3 years), Level II (3-5 years) & Level III (+ 5 years)
• Experience in business operations or financial environment preferred:
• Proficient using a variety of software applications including Microsoft Office.
• Excellent verbal, written and interpersonal communication skills.
• Ability to meet tight deadlines, manage multiple tasks and deadlines from multiple business lines, and adapt to shifting priorities

Additional Information

• This position provides support for the Treasury fiscal agency functions, is risk rated MODERATE, and as such requires the incumbent be a U.S. citizen or lawful permanent resident alien with at least three years of legal residency in any visa category.
• The full salary range is $40,400-$50,559-$60,700 (Level I); $45,200-$56,513-$67,800 (Level II); $54,100 $67,650 $81,200 (Level III) The expected starting salary range is $45,000-$65,000. Salary offer will be based on qualifications/experience of the candidate, alignment with market data, the needs of the position, our total compensation package, and internal equity.

Our total rewards program offers benefits that are the best fit for you at every stage of your career:

• Comprehensive healthcare options (Medical, Dental, and Vision)
• 401(k) match, and a fully-funded pension plan
• Paid time off and holidays
• Free public transportation passes
• Annual educational assistance
• On-site fitness facility
• Professional development programs, training and conferences
• And more…
• The Minneapolis Fed is committed to fostering an environment where all employees are respected and valued. We provide equal employment opportunity to all persons and we work together to pursue an economy that works for all of us.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Operations Family Group

Work Shift

First (United States of America)

The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

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