Administrative Specialist

Kentucky Transportation; Lexington (KY); On-site; USD 42,000 - 43,000; Full time

Job summary

The Department of Corrections in Kentucky is hiring an Administrative Specialist for the Division of Probation and Parole in Lexington. You will provide administrative support to supervisors and staff, manage offender and staff data, and handle office communications.

Ideal candidates will have a bachelor's degree and at least one year of professional administrative experience, with strong written and oral communication skills and the ability to multitask in a changing environment.

Qualifications

• Bachelor's degree required.
• One year of professional, administrative, or business experience.

Responsibilities

• Greet and check in all visitors to the office.
• Answer all incoming phone calls and direct to the assigned Officer.
• Provide administrative support to supervisors and staff, including investigations and case setup in offender management systems.
• Maintain a database of forms for offender and staff use.
• Scan and enter data into KOMS (court orders, drug screens, etc.).
• Receive, open, and distribute mail, email, faxes, and jail mail to personnel.
• Prepare stamps, labels, and envelopes; ship drug tests to lab via post office or FedEx.
• Monitor supply inventory; notify District Coordinator of needs.
• Complete required Department of Corrections employee training.
• Perform other duties as assigned.

Skills

One year professional administrative/

Education

Bachelor's degree

Job description

Advertisement Closes 8/24/2026 (11:59 PM ET)

2604280

Administrative Specialist

Pay Grade 12

Salary $41,903.76 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency Justice & Public Safety Cabinet | Department of Corrections

Location 2008 Mercer Rd Suite 100 Lexington, KY 40511 USA

Description

Creating a better, safer Kentucky.

If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!

The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a Probation and Parole Assistant or District Supervisor.

Responsibilities Include, But Are Not Limited To, The Following

• Greet and check in all visitors to the office.
• Answer all incoming phone calls from offenders, offender’s family members, public, law enforcement officials, court officials, attorneys, etc. and direct to the assigned Officer.
• Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems.
• Maintain a database of forms for offender and staff use.
• Scan and enter all data into KOMS such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc.
• Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
• Prepare stamps, labels, and envelopes for office use, as well as going to the post office and, or, Fed Ex drop off location to ship drug tests to the lab.
• Monitor supply inventory in each office.
• Notify District Coordinator supply needs each month.
• Complete all required Department of Corrections employee training
• Perform other duties as assigned and required.

The ideal candidate should possess the ability to work independently and with limited supervision. They should possess strong written and oral communication skill. The ideal candidate should be able to multitask. This candidate should possess the ability to adapt to the ever-changing needs of the Department and Division.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and, or, clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Joshua King at [e-mail]

An Equal Opportunity Employer M/F/D