Administrative Specialist

Commonwealth of Kentucky; Lexington (KY); On-site; USD 38,000 - 46,000; Full time

Job summary

Commonwealth of Kentucky through the Department of Corrections in Lexington seeks an Administrative Specialist. The role supports probation and parole, handling visitor check-in, calls, data entry in KOMS, and mail distribution in a fast-paced office environment.

The ideal candidate will have a bachelor's degree and at least one year of professional administrative experience, with strong written and oral communication skills and the ability to multitask under limited supervision.

Qualifications

• Bachelor's degree required.
• One year of professional, administrative, or business experience.
• Substitution of education for experience allowed on a year-for-year basis.

Responsibilities

• Greet and check in all visitors to the office.
• Answer incoming calls from offenders, families, the public, and officials and direct to the assigned Officer.
• Provide administrative support to supervisors and staff including assigning investigations and setting up cases in offender management systems.
• Maintain a database of forms for offender and staff use.
• Scan and enter data into KOMS (court orders, drug screens, documents, releasee reports, etc.).
• Receive, open, and distribute mail, email, faxes, and jail mail to personnel.
• Prepare stamps, labels, and envelopes; ship drug tests to the lab via post office or Fed Ex.
• Monitor supply inventory in each office; notify District Coordinator of needs.
• Complete Department of Corrections employee training.
• Perform other duties as assigned.

Education

Bachelor's degree

Job description

Administrative Specialist

Advertisement Closes: 8/24/2026 (11:59 PM ET)

Pay Grade: 12

Salary: $41,903.76 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency: Justice & Public Safety Cabinet | Department of Corrections

Location: 2008 Mercer Rd Suite 100
Lexington, KY 40511 USA

Description

Creating a better, safer Kentucky.

If you want to make a difference in your community, the Department of Corrections may have a careeropportunity for you!

The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a Probation and Parole Assistant or District Supervisor.

• Greet and check in all visitors to the office.
• Answer all incoming phone calls from offenders, offender’s family members, public, law enforcementofficials, court officials, attorneys, etc. and direct to the assigned Officer.
• Responsible for all administrative support to supervisors and staff to include assigning allinvestigations and setting up all new cases in the offender management systems.
• Maintain a database of formsfor offender and staff use.
• Scan and enter all data into KOMS such as court orders, drug screens, court documents, officerdocuments, releasee reports, re-entry documents, etc.
• Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
• Prepare stamps, labels, and envelopes for office use, as well as going to the post office and, or, Fed Exdrop off location to ship drug tests to the lab.
• Monitor supply inventory in each office.
• Notify District Coordinator supply needs each month.
• Complete all required Department of Corrections employee training
• Perform other duties as assigned and required.

The ideal candidate should possess the ability to work independently and with limited supervision. They shouldpossess strong written and oral communication skill. The ideal candidate should be able to multitask. Thiscandidate should possess the ability to adapt to the ever-changing needs of the Department and Division.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and, or, clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Joshua King at [e-mail]

Equal Opportunity Employer

An Equal Opportunity Employer M/F/D