Administrative Specialist

Commonwealth of Kentucky; Lexington (KY); On-site; USD 35,000 - 43,000; Full time

Job summary

Commonwealth of Kentucky’s Department of Corrections seeks an Administrative Specialist to monitor administrative caseloads, enter payments and notes in KOMS, and communicate with offenders, families, staff, and Courts. The role demands accuracy, organization, and ongoing training.

The ideal candidate will have a bachelor’s degree and at least one year of relevant experience, with opportunities in an executive branch, full-time setting in Lexington, KY.

Qualifications

• Bachelor's degree required.
• One year of professional, administrative, or business experience required.
• Substitution rules apply for education/experience.
• Office setting experience preferred.

Responsibilities

• Enter fees payments and reporting notes in KOMS.
• Review reports from courts and parole board.
• Process required notifications to the courts, probation and parole officers and supervisors.
• Maintain communications with KY field offices and other states.
• Complete and maintain training associated with job duties.
• Ensure continued compliance with accreditation standards and correctional policies.

Skills

Excellent communication

Multitasking under pressure

Critical thinking

Adaptability

Education

Bachelor's degree

Job description

Pay Grade

12

Salary

$38,854.56 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Corrections

Location

2008 Mercer Road, Suite 100
Lexington, KY 40511 USA

Description

Creating a better, safer Kentucky.

If you want to make a difference in your community and be a part of an exciting team, the Department ofCorrections, we may have a career advancement opportunity for you! The Division of Probation and Parole ishiring for the position of Administrative Specialist.

The Administrative Specialist position is responsible for monitoring the administrative caseload by theentering and the managing of monthly reports in Kentucky Offender Management System (KOMS). The position willcomplete record checks on each offender, communicate with offenders, offender families, Department ofCorrectional staff, various state's Department of Corrections staff, Probation and Parole offices and theCourts. All communications should be accurate and organized. This position will be trained.

Responsibilities include, but are not limited to, the following:

• Ensure continued compliance with accreditation standards and correctional policies.
• Enter fees payments and reporting notes in KOMS.
• Review reports from courts and parole board.
• Process required notifications to the courts, probation and parole officers and supervisors.
• Assist with the daily correspondence received from KY field offices as well as the other 49 states and 3territories.
• Review new arrests.
• Maintain all policies and procedures required for the KY Department of Corrections.
• Complete and maintain required training associated with job duties.

The ideal candidate should possess:

• Excellent communication skills.
• Ability to work in an office setting and within all deadlines.
• Strong communication skills and have displayed the ability to complete work related activities in aprofessional manner.
• Ability to multitask with a proven history of sound decision making in high stress situations.
• Display the ability to think critically and analyze data to forecast positive outcomes.
• Ability to adapt to the ever-changing needs of the Department and Division.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and, or, clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

If you have questions about this advertisement, please contact Joshua King at [e-mail]

Equal Opportunity Employer M/F/D

An Equal Opportunity Employer M/F/D