Administrative Specialist

EPC Eneric Petroleum Corp.; Fairfield (IA); Hybrid; USD 52,348,800 - 71,635,200; Full time

Benefits offered by this job

Medical coverage

Vision coverage

Dental coverage

Life insurance

Long-term disability

Paid vacation/time off

401(k) with company matching

Paid holidays

Job summary

EPC Eneric Petroleum Corp. in Fairfield, IA is seeking an Administrative Assistant to support clients and financial professionals nationwide. The role blends client-facing tasks with behind-the-scenes operations to keep workflows running smoothly.

You will manage client accounts, handle service requests, maintain compliant records, and learn new software as business needs evolve. This hybrid in-office role offers an hourly wage and comprehensive benefits.

Qualifications

• Organized and detail-oriented with strong communication skills.
• Able to handle multiple tasks and meet deadlines in a fast-paced environment.
• Comfortable learning new software and systems as business needs evolve.

Responsibilities

• Support financial professionals nationwide with administrative tasks.
• Manage client account administration and service requests.
• Use multiple electronic systems to complete work accurately and efficiently.
• Maintain compliance-focused records and processes.
• Coordinate, organize, and prioritize work to meet deadlines.
• Leverage technology to streamline processes and improve efficiency.
• Communicate with advisors, clients, and internal teams across channels.
• Research issues and identify practical solutions.
• Manage electronic files using PDF tools and other business systems.
• Learn new software and procedures as needs evolve.
• Contribute to process improvements and operations initiatives.

Skills

Organized

Detail-oriented

Efficient

Strong communicator

Proactive problem solver

Prioritizing multitasking

Resourceful

Analytical

Tools

Adobe Acrobat

Outlook

Job description

Job Summary

The Administrative Assistant will play a vital role in supporting our clients and financial professionals. This dynamic role offers a balance of client-facing interaction and behind-the-scenes problem-solving. If you thrive in a fast-paced environment and enjoy being the go-to person who keeps things running smoothly, we want to hear from you!

What You’ll Do

• Support financial professionals across the country with administrative and operational tasks.
• Manage client account administration and service requests.
• Use multiple electronic systems simultaneously to complete work accurately and efficiently.
• Maintain compliance-focused records, documentation, and processes.
• Coordinate, organize, and prioritize work to meet deadlines and service expectations.
• Leverage technology to streamline processes and improve efficiency.
• Communicate with advisors, clients, and internal teams through a variety of channels.
• Research issues, solve problems, and identify practical solutions.
• Manage electronic files and documentation using tools such as Adobe Acrobat, Outlook, and other business systems.
• Learn new software, procedures, and technologies as business needs evolve.
• Contribute to process improvements and operational excellence initiatives.

What We Are Looking For

• Organized, detail-oriented, and efficient.
• A strong communicator who enjoys helping others.
• Adaptable and comfortable working with different personalities and work styles.
• Technology-savvy and eager to learn new systems.
• A proactive problem solver who takes initiative.
• Skilled at prioritizing and managing multiple responsibilities.
• Resourceful, analytical, and service-minded.

Location & Compensation

Location: Fairfield, IA – Hybrid in-office 3x/week

Hourly Rate: $22.00/hour

Benefits

Premium benefit package including medical, vision, dental, life and long-term disability insurance. Vacation and sick time. 401(k) retirement plan with company matching program. Eleven paid holidays.