Administrative Specialist

City-of-Cincinnat; Cincinnati (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

The City of Cincinnati is seeking an Administrative Specialist who will perform high-level technical, administrative, and analytical duties in the CitiCable Division under the City Manager's Office. The role emphasizes applying rules and regulations in city programs and providing strong administrative support.

Responsibilities include researching and analyzing data for management systems such as budgeting, finance administration processes, and personnel management, with potential specialization

Qualifications

• Knowledge of project and program management concepts, methods, and reporting.
• Strong data analysis and research skills applied to budgeting and finance.
• Experience with city administration processes or equivalent public sector work.
• Ability to adapt policies and procedures to changing situations.

Responsibilities

• Provide highly responsible administrative support to an assigned department.
• Research and analyze data for management systems, including budgeting and finance administration.
• Assist in HR or finance-related tasks as needed.

Skills

Project management concepts

Data analysis

Administrative research

Oral and written communication

Tools

Microsoft Office Suite

SharePoint

CHRIS

CFS

Adobe Pro

Job description

Exercising independent judgment, this employee performs highly responsible technical, administrative, and analytical duties in an assigned service area or department. Employee applies rules and regulations in the administration of city programs; researches and analyzes data for management systems, including budgeting, finance administration processes and personnel management. Employee provides highly responsible administrative assistance to an assigned department. Performs related duties as required. The Administrative Specialist may specialize in one area, such as human resources or finance, or may have broader responsibility of multiple internal service functions.

Incumbents may perform routine professional work with a fair degree of independence or may perform more complex work under closer supervision.

This position works in the CitiCable Division under the direction of the City Managers Office.(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs, which may be required.)

In addition to the Knowledge, Skills and Abilities requirements of the Administrative Technician:

Knowledge of:

• Concepts, methodologies, and tools pertaining to the organizing, tracking, and reporting aspects of project and program management.
• Knowledge specific to the area of assignment; considerable knowledge of the major principals, practices, methods, and techniques of administration relating to areas such as general management, budgeting, human resources, or finance.
• General knowledge of how city government functions.

Skill to:

• Operate specialized hardware devices, tools, and equipment relating to assigned function.
• Operate copy machines, printers, scanners, fax machines, office phone, smart phone, computer, laptop, and iPad.
• Utilize Microsoft Office products including Word, Excel, PowerPoint, Assess, and Outlook, Adobe Pro, and various applications such as CHRIS, CFS, and Sharepoint. Conduct independent, original research based on sound analysis and leading to appropriate recommendations to resolve specific issues.

Ability to:

• Develop strategies to problems of moderate complexity focused on a specific program, function, or service area; adapt guidelines, including unwritten policies, precedents, and practices that are not always completely applicable to changing situations.
• Apply comprehensive grasp of most factors affecting area of responsibility.
• Evaluate situations having multiple (and sometime conflicting) elements/considerations.
• Make judgments and decisions that are still guided by policies, procedures, and management imposed limits, but latitude exists for non-reviewed actions or decisions on routine and some non-routine matters.
• Understand, apply, and/or adapt complex/conflicting oral or written regulations or guidelines to diverse and dissimilar situations.
• Act independently and know when to refer situations to higher-level authority.