Administrative Specialist

UNC Health; Chapel Hill (NC); On-site; USD 26,000 - 37,000; Full time

Job summary

UNC Health in Chapel Hill, NC, is seeking an Administrative Specialist to schedule return appointments in Adult Oncology clinics and coordinate complex scheduling. You will maintain daily reports, support department standards, and assist physicians, nursing staff, and management.

Onsite work with a 40-hour week and day schedule. Requirements include a high school diploma or GED, with at least two years of clerical or administrative experience.

Qualifications

• Customer-focused approach with ability to resolve customer issues.
• Proficient in Microsoft Office to produce reports and documents.
• Ability to learn and master scheduling systems and processes.

Responsibilities

• Complex coordination of appointments for patients.
• Completing the check-out process for all patients and maintaining a daily EOD report for assigned disease group.
• Maintaining No Show, Cancel Visit, and Reschedule report as outlined in department guidelines.
• Cross-training and cross coverage with other disease groups as needed.
• Answering incoming calls and returning calls from voicemail.
• Train others using verbal and written communication.
• Provide patients with support and guidance as needed.

Skills

Customer focus

Microsoft Office

Scheduling system

Communication

Problem solving

Education

HS Diploma or GED

Tools

Scheduling system

Microsoft Office

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary: Under general supervision of the Oncology Return Scheduler Supervisor, the Administrative Specialist will schedule return appointments in our Adult Oncology clinics using standard established processes. In addition, with the scheduling team, coordinate and oversees complex scheduling, maintains daily reports, participates in projects and operation support, assist with development of departmental and program standards, and provides professional assistance to physicians, nursing, clinics, and management staff. May perform duties of an administrative associate but with greater autonomy and discretion. Work involves a greater knowledge of office/clinic procedures and practice, independent judgment and problem-solving skills.

Responsibilities:

1. Complex coordination of appointments for patients
2. Completing the check-out process for all patients and maintaining a daily EOD report for assigned disease group
3. Maintaining No Show, Cancel Visit, and Reschedule report as outlined in the department's guidelines
4. Cross-training and cross coverage with other disease groups as needed
5. Answering incoming calls and returning calls from voicemail
6. Train others using verbal and written communication
7. Provide patients with support and guidance as needed

Other Information

Education Requirements:

• High school diploma or GED required; higher-level degree may satisfy this requirement.

Licensure/Certification Requirements:

• No licensure or certification required.

Professional Experience Requirements:

• Two (2) years of clerical or administrative experience
• If Bachelor's degree, no years of clerical or administrative experience
• If Associate's degree, one (1) year of clerical or administrative experience

Knowledge/Skills/and Abilities Requirements:

• Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems. Technical expertise: understands the technical aspects of one’s job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system as appropriate Coachability: Receptive to feedback, willing to learn and embraces continuous improvement Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements. Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Understands the relationship of the budget and resources to the strategic plan. Coaching: Shares information, advice and suggestions to help others to be more successful. Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee. Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation Solving Problems: Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Job Details

Legal Employer: STATE

Entity: UNC Medical Center

Organization Unit: Oncology Return Patient Access

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$19.12 - $27.17 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.