Administrative Specialist

Florida Atlantic University; Boca Raton (FL); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

State retirement options

Paid time off and holidays

Educational scholarship program

Job summary

Florida Atlantic University in Boca Raton is seeking an Administrative Specialist to provide personalized assistance to new students and their families from admission through graduation. This role supports community partnerships and coordinates transitional activities to help students achieve their goals.

The position involves managing orientation reservations, front desk operations, event logistics, supplies, and coordination with the Student Call Center.

Qualifications

• High school diploma from an accredited institution.
• Five years of related experience.

Responsibilities

• Orientation reservation system oversight (Campus ESP).
• Lobby Central – log in-person visits and calls.
• Oversee inventory tracking and supply ordering for events and orientation.
• Liaise with the Student Call Center and coordinate front desk activities.
• Oversee department finances in collaboration with the Director.
• Coordinate classroom-use schedules and logistics including technology needs.
• Supervise front desk staff and report to the Director of New Student Transitions & Family Engagement.

Education

High school diploma

Job description

Position Summary: Florida Atlantic University is seeking an Administrative Specialist. - Boca Raton, FL. The Administrative Specialist provides personalized assistance to new students and their families from admission to graduation. This role works with the community to provide quality transitional experiences that maximize students’ ability to achieve their dreams, goals and optimize their potential.

Summary of Responsibilities

• Orientation reservation system (Campus ESP) – oversight of all incoming student types in reservation platform.
• Lobby Central – log in-person office visits and phone calls.
• Divisional Volunteer Requests – manage event needs for the Department.
• Inventory tracking – oversee the resource closet for events and orientation programs.
• Office supply ordering – oversee the ordering of all office and event supplies needed.
• Serve as liaison to the Student Call Center.
• Lead on continuity of operations & emergency response plans.
• In collaboration with the Director, oversee finances for the Department as a whole.
• Coordinate classroom-use schedule and logistics (including technology requirements).
• Develop tour scripts for student leaders and keep up to date.
• Oversight of all Departmental email accounts.
• Oversight of hold removals for orientation and the career center (career module holds).
• Answer emails and phone calls regarding Fit first-year related registration first-year.
• Supervise front desk staff.
• Report to Director of New Student Transitions & Family Engagement.
• Perform other job-related duties as assigned.

FAU Benefits and Perks

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day.
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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Minimum Qualifications

A high school diploma from an accredited institution and five years of experience required.

Salary: $44,000 USD Annually.

Exempt Administrative Managerial Professional (AMP) College or Department: Student Affairs

Location: Boca Raton

Work Days and Hours: Monday - Friday 8:00am - 5:00pm. Some weekends and nights.

Application Deadline: 2026-08-17

Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED: Resume Cover letter OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail].

Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida’s Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world-class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation’s largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region’s cultural vitality, workforce, economy and quality of life.

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [e-mail]. To contact Human Resources, please call 561-297-3057 or email [e-mail]. For communications assistance, call 7-1-1.

Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS‑160 (Online Nonimmigrant Visa Application).