Exceptional Student Education Assistant

Florida Atlantic University; Boca Raton (FL); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Medical benefits

Paid time off

Retirement options

Job summary

Florida Atlantic University is seeking an Exceptional Student Education Assistant in Boca Raton, FL. The ESE Assistant provides administrative and instructional support to the ESE Department, maintains confidential student records, coordinates ESE and 504 meetings, and prepares reports and IEP/504 documentation.

The role involves working with students one-on-one and in small groups, supporting testing and assignments, assisting teachers, and performing clerical tasks.

Qualifications

• High school diploma or GED required with one year secretarial experience.
• Proficient in Microsoft Outlook and Excel, Google Workspace, and other technology tools used for communication and record management.

Responsibilities

• Performs secretarial duties for the ESE Department.
• Prepares reports using student information systems and IEP management systems.
• Coordinates ESE and 504 meetings with students, parents, and consultants.
• Manages paperwork for 504 plans and IEPs.
• Maintains student records and distributes teaching materials.
• Ensures confidentiality of student information and records.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Outlook

Excel

Google Workspace

Job description

Position Summary

Florida Atlantic University is seeking an Exceptional Student Education Assistant - Boca Raton, FL. The Exceptional Student Education (ESE) Assistant provides both administrative and instructional support to the ESE Department. This role assists with maintaining confidential student records, coordinating ESE and 504 meetings, preparing reports, and managing documentation related to IEPs and 504 Plans. The ESE Assistant also works directly with students in one‑on‑one and small group settings to reinforce learning, support testing and assignments, and help students achieve academic success. In addition, the position supports teachers and the ESE team with clerical tasks, prepares instructional materials, and helps maintain a safe and supportive school environment through lunchroom, arrival, and dismissal supervision.

Responsibilities

• Performs secretarial duties for the ESE Department.


• Prepares and produces reports using student information systems, IEP management systems, and various computer programs.


• Assists in the coordination of ESE and 504 student, parent, and consultant services meetings.


• Organizes and manages paperwork for 504 plans, Individualized Education Plans, and other ESE student‑related information.


• Performs general clerical work in assisting teachers and the ESE team by maintaining student records, preparing and distributing teaching materials.


• Ensures confidentiality of student information and records, filing and maintaining ESE records for individual students.


• Works one‑on‑one and in small groups with assigned students to support content mastery and to reinforce lessons with students.


• Assists students during testing and with completing tasks and assignments.


• Assists in the lunchroom and provides supervision during arrival and dismissal (AM/PM duty).

Benefits and Perks

FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.


• State retirement options including tax‑deferred annuities and Roth 403(b) plans.


• State employees Public Service Loan Forgiveness (PSLF) program.


• Sick Leave Pool Program.


• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).


• Paid Community Engagement Volunteer Service Day.


• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty – Tuition assistance after 6 months of full‑time employment.


• For in‑unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

Explore Living in Palm Beach County Florida Atlantic University has six different campuses.

Minimum Qualifications

High school diploma or General Education Development (GED) certificate and one year of secretarial experience required. Strong organizational skills with the ability to manage multiple priorities, maintain accurate records, and meet deadlines in a fast‑paced environment required. Ability to prepare routine reports, correspondence, and documentation with accuracy, professionalism, and attention to detail required. Strong interpersonal and communication skills with the ability to interact effectively with students, parents, teachers, staff, community partners, and vendors required. Proficient in Microsoft Outlook and Excel, Google Workspace, and other technology tools used for communication, reporting, and record management required.

Salary

Salary: $18.00 - $20.00 per hour.

Contract Type and Department

Non‑Exempt Support Personnel (SP)

College or Department: College of Education: Florida Atlantic University School – District and School Programs

Location

Boca Raton

Work Days and Hours

Monday - Friday, part time between the hours of 7:30 a.m. - 3:30 p.m., up to 37.5 hours a week.

Application Deadline

2026-08-24

Special Instructions to Applicant

VETERANS’ PREFERENCE: Applicants may claim Veterans’ Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position, or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans' Preference and the SP position, they are shown preference by the guarantee of an interview. Veterans’ Preference does not guarantee a job. For additional information, please visit https://www.fau.edu/jobs/resources/veterans/.

Documentation Required

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE‑EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail].

About FAU

Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida's Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world‑class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation's largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region's cultural vitality, workforce, economy and quality of life.

Equal Opportunity Statement

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination.

Legal and Compliance Information

Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research‑related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non‑university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS‑160 (Online Nonimmigrant Visa Application).