Administrative Services Specialist

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys; Alexandria (VA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Federal benefits package

Job summary

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys in the United States invites applications for a skilled administrative professional.

The role focuses on comprehensive administrative services for USAO programs, including budget, contracting, records management, and security coordination. The incumbent will support space planning, training, event coordination, and streamlined operations to enhance agency responsiveness and effectiveness. This position requires U.S.

Qualifications

• Specialized Experience: 1 year at GS-09 level or equivalent.
• Education options: PhD or 3 years graduate study as qualifying education.
• Combining Education and Experience may meet requirements if graduate education exceeds 2 full years.

Responsibilities

• Provide administrative services across USAO programs and initiatives.
• Manage USAO budget and financial activities.
• Oversee contracting and procurement activities for USAO.
• Coordinate facility maintenance and space planning for USAO workspaces.
• Promote records management programs and provide guidance/training.
• Support USAO security program and related compliance.
• Plan and procure services and equipment (printing, furniture, etc.).
• Coordinate trainings, district-wide programs, events, and outreach.

Skills

Budget management

Contracting & procurement

Records management

Program analysis

Administrative coordination

Education

PhD or equivalent doctorate

3 years graduate education in related field

Job description

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.
As needed, additional positions may be filled using this announcement.
For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.As needed, additional positions may be filled using this announcement.

Duties

The work performed involves providing substantive administrative services in a variety of program areas. The incumbent performs a variety of special assignments involving all aspects of the administrative services management of the U.S. Attorney's Office (USAO) and serves as a point of contact for program and/or administrative issues and requests. Duties require in-depth knowledge of administrative support services to analyze and implement improvements that will promote responsiveness and effectiveness.Some of the duties may include:

• Maintaining and administering a variety of USAO budget and financial management activities;
• Administering a variety of USAO contracting and procurement activities;
• Analyzing the spectrum of support services requirements of the USAO;
• Coordinating a variety of facility maintenance and/or repair activities for USAO workspaces;
• Promoting and coordinating effective records management programs with USAO managers and employees by providing guidance and training;
• Supporting the USAO security program;
• Projecting and analyzing space needs based on proposed initiatives, staff changes, and technology improvements;
• In conjunction with the Administrative Officer (AO), planning and procuring USAO services and equipment, e.g., printing, reproduction, publications, furniture, equipment, office supplies, and law library resources;
• Planning, developing, and administering programs to train and develop district employees in coordination with the management team;
• Coordinating or assisting with USAO special events, press conferences, meetings or community outreach activities.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

To be eligible at the GS-11 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience: One full year of specialized experience equivalent to the GS-09 level. Specialized experience is defined as experience that demonstrated knowledge, skill, and technical competence in the use of statistical and mathematical theories applicable to regulatory impact, policy analysis, professional methods of scientific inquiry and analysis in the solution of problems in determining economic and other impact on regulatory programs. Such experience must have involved extensive inquiry into or use of basic data; structuring of problems for systematic analysis; adaptation or development of scientific techniques; construction and use of analytical or mathematical models; formulation of recommendations for action; or planning, monitoring, or directing the above activities.

Education: One of the following types of education in a related field (e.g., Business, Accounting): a Ph.D. or equivalent doctorate degree; OR 3 full years of progressively higher-level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 2 full years.

Noncompetitive Appointment Authorities Links:https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-Appointments

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov
OR
Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized
The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or is exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.