ADMINISTRATIVE SERVICES OFFICER 4

State-of-Nevad; Carson City (NV); On-site; USD 120,000 - 180,000; Full time

Job summary

Governor’s Technology Office seeks an Administrative Services Officer IV to serve as Chief Financial Officer, directing budget, accounting, fiscal management, and internal controls. Leads biennial budget development, rates for services, and financial planning while advising the State CIO and executives.

The CFO oversees contracts, procurements, audits, and policy development to ensure compliance with state requirements, supervising analysts and technicians and improving administrative operations.

Qualifications

• Bachelor's degree in business administration, accounting, finance or a related field.
• Seven years of professional experience in formulating, developing and analyzing agency budgets; fiscal management; and management of multiple business operations.

Responsibilities

• Lead development and administration of the biennial budget, budget requests and fiscal projections.
• Oversee accounting, accounts receivable, financial reporting and audit responses; monitor contracts and procurements.
• Advise executive leadership on fiscal strategy and resource decisions; ensure compliance with state regulations.

Skills

Budgeting

Financial analysis

Staff supervision

Policy compliance

Education

Bachelor's degree in business/accounting/finance

Job description

The Governor’s Technology Office (GTO) is recruiting for an Administrative Services Officer IV to serve as its Chief Financial Officer. This position directs the agency’s budget, accounting, fiscal management, financial planning, and internal control functions and advises the State CIO and executive leadership on fiscal strategy and resource decisions. The CFO leads development and administration of GTO’s biennial budget, including budget requests, work programs, expenditure plans, fiscal projections, and legislative materials. The position develops rates for GTO services by analyzing costs, funding sources, cost-recovery needs, and projected use by partner agencies. It monitors revenue and spending throughout the biennium and recommends adjustments when collections or service needs change. The position oversees accounting, accounts receivable, customer billing, reconciliations, financial reporting, and audit responses. It provides fiscal oversight of contracts, procurements, service agreements, assets, and other assigned business operations; evaluates the financial impact of proposed technology services and investments; and develops policies, procedures, and controls that support compliance with State requirements. The CFO represents GTO on budgetary and fiscal matters with the Governor’s Finance Office, legislative staff, partner agencies, auditors, and other stakeholders. The position also supervises Management Analysts and Account Technicians, sets priorities and performance expectations, and leads improvements to GTO’s fiscal and administrative operations.

Administrative Services Officers function as business managers for a department, large division or major program area, with responsibility for accounting, budgeting and fiscal management. Additional responsibilities are varied and include planning, organizing, coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources; Information Technology; buildings and grounds maintenance; facilities management and construction; food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.

Bachelor's degree from an accredited college or university in business administration, accounting, finance or a related field and seven years of professional experience in formulating, developing and analyzing agency budgets; fiscal management; and management of multiple business operations, two years of which were equivalent to an Administrative Services Officer III in Nevada State service; OR an equivalent combination of education and experience as described above.

Additional Position Requirements:

• Experience developing and administering a complex governmental budget, including fiscal forecasting, expenditure monitoring, and preparation of budget requests is required.
• Experience supervising fiscal or accounting staff and establishing financial procedures and internal controls is required.
• Experience analyzing service costs, developing rates or cost-recovery approaches, and presenting financial recommendations to executive leadership is required.
• Core.NV experience required.

Formulate, develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases, expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

Plan, organize and oversee agency/program accounting functions; develop, implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

Work collaboratively with representatives of other State agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.

Analyze and resolve operating and fiscal management problems; prepare, review and evaluate a variety of materials including financial reports, budget status reports, contracts, leases and other documents in order to identify problems and trends, develop solutions, and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents, regulations and/or administrative guidelines.

Oversee activities related to budget, fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws, regulations, policies, administrative guidelines and standards.

Oversee the preparation and maintenance of comprehensive records related to budget, accounting, fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.

Identify, plan, and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project proposals and status reports; and monitor construction and repair activities.

Plan, organize and manage programs and activities in assigned areas of responsibility; develop and implement goals and objectives; review and evaluate outcomes and results; assess program effectiveness and propose enhancements to improve efficiency and effectiveness; develop innovative solutions to operational problems; train, supervise and evaluate the performance of other personnel as assigned.

Perform related duties as assigned.

Under general administrative direction, incumbents serve as the director of administrative or support services for a large and complex department such as Corrections, Transportation or Health & Human Services. Incumbents report directly to the department director or administrator of a large division, which has many complex and diverse programs, multiple budget accounts and staff in multiple locations throughout the State. Incumbents have a high degree of authority to make and implement independent decisions without the supervisor’s approval. The consequence of error is significant since incumbents provide the highest level of administrative advice and support in critical areas of budget, fiscal management and business operations. Positions allocated to this level may be expected to direct, supervise and oversee the activities of lower level Administrative Services Officers in addition to professional, technical and support staff.

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Working knowledge of:

department funding sources and fiscal policies and procedures; specialized auditing principles and practices applicable to governmental programs and activities; organizational planning, budgeting, governmental accounting, fiscal forecasting, contracting, purchasing, inventory control, data processing and other business management areas.

Ability to:

negoti solutions to problems where competing interests and conflicting opinions exist; direct operations and activities related to the agency's budget, fiscal control and business operations; make independent decisions requiring advanced knowledge of fiscal management and budgeting; provide the highest level of technical advisement to management in critical program areas; supervise and evaluate the performance of lower level Administrative Services Officers and other professional staff; develop and implement long-range plans and develop innovative solutions to complex problems; plan, organize and coordinate multiple programs and activities.

Skill in:

planning, organizing and managing broad and complex programs