Administrative Services Manager, UW Real Estate

UW Advancement Careers; Seattle (WA); On-site; USD 109,000 - 130,000; Full time

Job summary

UW Advancement Careers in Seattle seeks an Administrative Services Manager to support the AVP, Real Estate Development & CREO. This role blends executive administration with high-level project coordination to ensure the AVP’s office operates efficiently and in line with University policies and strategic priorities.

The position provides project support for strategic initiatives, coordinates administrative and HR-related processes with FPB HR, and supports the Advisory Committee for Real Estate

Qualifications

• Bachelor's degree in Business Administration, public administration, or related field.
• Experience supporting senior-level leaders or executives in a complex environment.
• Demonstrated ability to coordinate meetings, projects, travel and administrative processes.
• Experience coordinating Board, committee, or governance-level meetings and materials.

Responsibilities

• Executive and Real Estate Project Support — 60%
• Office Administration and Operational Support — 30%
• ACRE Administration — 10%
• Provide project management support for high level real estate projects

Skills

Executive support

Project coordination

Office administration

Communication skills

HR processes

Budgeting basics

Education

Bachelor's degree in Business Administration, public administration, or related field

Tools

MS Office Suite

Calendar management systems

Job description

Job Description

Finance, Planning, and Budgeting (FPB) has an outstanding opportunity for a Administrative Services Manager tojoin their Chief Real Estate Development team.

About This Opportunity

Reporting to the Assistant Vice President (AVP), Real Estate Development & Chief Real Estate Officer. The Administrative Services Manager provides leadership and operational direction for administrative, project coordination and real estate services supporting the Assistant Vice President (AVP), Real Estate Development & Chief Real Estate Officer. This position combines executive administration and high-level project support, ensuring the AVP’s office operates efficiently, effectively, and in alignment with University policies and strategic priorities.

The position provides project support to the AVP for strategic initiatives, coordinates administrative and HR-related processes in partnership with FPB HR and leadership, and provides administrative support to the Advisory Committee for Real Estate (ACRE) of the Board of Regents. Leadership and team coordination are integrated across all areas of responsibility and provides project management support for Real Estate Projects including attending project meeting on behalf of the AVP when not available.

• Manages day-to-day office operations in a dynamic and highly visible environment.
• Coordinates work in a matrixed environment across multiple offices, functions, and leadership roles.
• Manages multiple complex projects simultaneously while balancing competing priorities and deadlines.
• Remains composed and effective in stressful, urgent, or crisis situations.
• Supports management of the AVP Real Estate Development/CREO Office and cost center.
• Provides project management support for high level real estate projects

Key Responsibilities

Executive and Real Estate Project Support — 60% Office Administration and Operational Support — 30% ACRE Administration — 10%

Position Qualifications

• Bachelor's degree in Business Administration, public administration, communications, management or other field and minimum of five (5) years of progressively responsible administrative, executive support, project coordination, or office management experience. Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.
• Experience supporting senior-level leaders or executives in a complex, professional environment.
• Direct experience with complex project coordination
• Demonstrated experience managing multiple priorities, deadlines, and confidential matters with professionalism and sound judgment.
• Experience coordinating meetings, projects, travel, correspondence, and administrative processes.
• Demonstrated ability to work effectively in a matrixed environment and collaborate across teams and departments.
• Strong written and verbal communication skills.
• Proficiency with standard office software and productivity tools, including word processing, spreadsheets, presentation tools, and calendar management systems.
• Demonstrated experience in working with diverse groups, stakeholders, and teams; collaborative, inclusive, and service-oriented leadership style and the ability to foster a culture of excellence, accountability, and teamwork.

Desired

• Experience in higher education, Private or public sector, or similarly complex institutional environments.
• Experience supporting real estate, facilities, capital projects, planning, or development functions.
• Experience coordinating Board, committee, or governance-level meetings and materials.
• Experience with HR coordination, including recruitment support, onboarding, performance review processes, or position management.
• Experience managing office budgets or cost centers.
• Experience with records retention, compliance, or administrative policy development.
• Experience supervising, mentoring, or coordinating the work of staff or contractors.
• Demonstrated ability to lead process improvement initiatives and improve operational efficiency.

About The Team

Finance, Planning, and Budgeting (FPB) encompasses the major central financial, planning, analytical, and budgeting functions for the University of Washington, including:

• Financial Stewardship & Operations
• Institutional Analytics & Decision Support
• Budget, Policy & Strategy
• University Business Service
• Real Estate
• Treasury

The Real Estate Office is a central service organization responsible for advancing the University’s institutional goals through sound stewardship of owned and leased assets across all campuses, the State of Washington, the United States, and international locations, including the downtown Seattle Metropolitan Tract portfolio.

Compensation, Benefits And Position Details

Pay Range Minimum

$108,540.00 annual

Pay Range Maximum

$129,564.00 annual

Benefits

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About The UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.