Administrative Services Clerk-Part Time IV

ivytech; Fort Wayne (IN); On-site; USD 23,000 - 26,000; Part time

Benefits offered by this job

Health & Wellness benefits

Educational benefits (fee remission)

Job summary

Ivy Tech Community College is seeking a part-time mailroom/receiving clerk to assist with mail distribution, printing tasks, and asset tagging across campus locations.

The role requires basic computer skills, a valid driver’s license, and ability to operate a forklift. hours are 10am–3pm, Monday–Friday, with occasional flexibility.

Qualifications

• High school diploma or equivalent work experience.
• Valid driver’s license and ability to pass college driving qualifications.
• Proficient with personal computers and Microsoft Office.
• Strong written and verbal communication.
• Able to operate forklift and related equipment.
• Experience in shipping/receiving and printing/copy equipment preferred.

Responsibilities

• Assist with receipt and distribution of mail and packages.
• Maintain logs and sort mail to campus locations.
• Support printing equipment and internal print requests.
• Help with fixed asset tagging and records storage.
• Ensure compliance with policies and provide customer service.

Skills

Effective communication

Microsoft Office proficiency

Follow detailed instructions

Forklift operation

Shipping/receiving knowledge

Education

High School Diploma

Tools

Forklift

Pallet jack

Shipping/receiving equipment

Job description

Assists with timely and accurate receipt and distribution of incoming/outgoing mail and packages; photocopy/printing and distribution as instructed using Toshia/Papercut (or current system). Assist with Workday Fixed Asset tags assignment and assure accuracy of shipping documents/verification of receiving receipts with open orders.

Pay: $17.26 per hour

Work hours: 5 hours per day Monday-Friday; 10am – 3pm. Occasional variance required to accommodate department vacation schedules or other staffing needs.

Essential Functions:

Assist with preparation/delivery of outgoing and incoming mail, paper supplies, books and equipment and maintain related records. This includes all classes of mail, UPS and freight shipments.

Update receiving logs in SCLogic (or similar software program) and process reports as needed for incoming/outgoing equipment, materials, supplies and parts.

Verify the accuracy of shipments received, and deliver to appropriate departments

Sort and distribute mail to main and other campus locations

In partnership with the college leased bookstore vendor, assist with delivery of books & merchandise utilizing the Coliseum Campus loading dock area.

Assist with operation and maintaining printing equipment, using Toshiba Papercut or similar software program

Assist with all internal print requests, including specialty print jobs (business cards, lamination, etc.)

Assist in maintaining accurate printing records and confidentiality in accordance with college policy

Assist with fixed asset tag implementation to assigned equipment and complete required paperwork

Assist with maintaining storage of regional records in conjunction with the Director of Finance & Business Services and assists with disposal of records in accordance with retention policies.

Assist with campus wide confidential internal document shredding

Maintain adequate internal controls and ensure compliance with Ivy Tech Community College policies and procedures

Provide exceptional customer service to both our internal and external customers

Other Responsibilities:

The above list is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Minimum Job Requirements: (education, experience and skills)

• High School Diploma required; equivalent in work experience a plus

• Valid driver’s license required and must be able to pass the qualifications to become a college eligible driver

• Must be proficient on personal computers and Microsoft Office

• Ability to communicate effectively, both orally and in writing.

• Ability to follow detailed oral and written instructions.

• Ability to operate a forklift, hand tools, and equipment used in the department.

• Ability to exercise basic human relations skills in establishing and maintaining effective working relations within the Ivy Tech Community.

• Preferable knowledge and experience in shipping/receiving areas and printing/copy equipment

Physical Requirements:

• May be required to lift, push or pull up to 70 pounds

• May be exposed to chemical, mechanical or electrical hazard

• May be exposed to dusts, fumes or odoriferous working conditions

Other Requirements:

All offers of employment are contingent upon an acceptable criminal background check

Ivy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:

Health & Wellness

• Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

Financial & Retirement Benefits

• All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings

Educational Benefits

• Fee remission for employees, spouses, and legal dependents.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.