Administrative Services Clerk-Part Time IV

Ivy Tech Community College; Fort Wayne (IN); On-site; USD 21,000 - 26,000; Part time

Job summary

Ivy Tech Community College is seeking a part-time Mailroom Assistant to support timely receipt and distribution of mail, packages, and printing tasks on the Fort Wayne campus.

The role requires attention to detail, basic forklift operation, and proficiency with PCs and office software. Work hours are 10am–3pm, Monday through Friday, with occasional shifts to cover vacations and staffing needs.

Qualifications

• High School Diploma required; equivalent in work experience a plus.
• Valid driver’s license required.
• Proficient on personal computers and Microsoft Office.
• Ability to communicate effectively, both orally and in writing.
• Ability to follow detailed oral and written instructions.
• Ability to operate a forklift and department equipment.

Responsibilities

• Assist with preparation/delivery of outgoing and incoming mail, packages, and supplies.
• Update receiving logs and process reports for materials and equipment.
• Verify accuracy of shipments and deliver to departments.
• Sort and distribute mail to campus locations.
• Assist with printing tasks and running reports as needed.
• Maintain printing records and confidentiality per policy.
• Assist with fixed asset tag implementation and related paperwork.
• Support document shredding and storage of records per retention policies.

Skills

Mailroom operations

Shipping/receiving

Microsoft Office

Logistics coordination

Effective communication

Forklift operation

Education

High School Diploma

Tools

SCLogic

Toshiba Papercut

Workday Asset tagging

Job description

Assists with timely and accurate receipt and distribution of incoming/outgoing mail and packages; photocopy/printing and distribution as instructed using Toshia/Papercut (or current system). Assist with Workday Fixed Asset tags assignment and assure accuracy of shipping documents/verification of receiving receipts with open orders.Pay: $17.26 per hourWork hours: 5 hours per day Monday-Friday; 10am – 3pm. Occasional variance required to accommodate department vacation schedules or other staffing needs.Essential Functions:· Assist with preparation/delivery of outgoing and incoming mail, paper supplies, books and equipment and maintain related records. This includes all classes of mail, UPS and freight shipments.· Update receiving logs in SCLogic (or similar software program) and process reports as needed for incoming/outgoing equipment, materials, supplies and parts.· Verify the accuracy of shipments received, and deliver to appropriate departments· Sort and distribute mail to main and other campus locations· In partnership with the college leased bookstore vendor, assist with delivery of books & merchandise utilizing the Coliseum Campus loading dock area.Assist with operation and maintaining printing equipment, using Toshiba Papercut or similar software programAssist with all internal print requests, including specialty print jobs (business cards, lamination, etc.)· Assist in maintaining accurate printing records and confidentiality in accordance with college policy· Assist with fixed asset tag implementation to assigned equipment and complete required paperwork· Assist with maintaining storage of regional records in conjunction with the Director of Finance & Business Services and assists with disposal of records in accordance with retention policies.· Assist with campus wide confidential internal document shredding· Maintain adequate internal controls and ensure compliance with Ivy Tech Community College policies and procedures· Provide exceptional customer service to both our internal and external customersOther Responsibilities: The above list is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.Minimum Job Requirements: (education, experience and skills)High School Diploma required; equivalent in work experience a plusValid driver’s license required and must be able to pass the qualifications to become a college eligible driverMust be proficient on personal computers and Microsoft OfficeAbility to communicate effectively, both orally and in writing.Ability to follow detailed oral and written instructions.Ability to operate a forklift, hand tools, and equipment used in the department.Ability to exercise basic human relations skills in establishing and maintaining effective working relations within the Ivy Tech Community.Preferable knowledge and experience in shipping/receiving areas and printing/copy equipmentPhysical Requirements:May be required to lift, push or pull up to 70 poundsMay be exposed to chemical, mechanical or electrical hazardMay be exposed to dusts, fumes or odoriferous working conditionsOther Requirements:All offers of employment are contingent upon an acceptable criminal background checkIvy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:Health & WellnessAccess to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lensesEmployee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resourcesFinancial & Retirement BenefitsAll employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savingsEducational BenefitsFee remission for employees, spouses, and legal dependents.For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.