Administrative Services Assistant (OA)

United States Attorneys' Offices; San Francisco (CA); On-site; USD 65,000 - 76,000; Full time

Job summary

The United States Attorneys' Offices in the Northern District of California seeks a qualified administrative support candidate for the GS-6/7 level. The role entails handling mail, data entry, reports, and travel authorizations in a federal office setting.

Responsibilities will grow with training and experience, with assignment to SF, Oakland, or San Jose locations. This position includes benefits and potential advancement based on performance and agency needs.

Qualifications

• You must be a U.S. Citizen or National.
• This includes fingerprint, credit and tax checks, and drug testing as part of pre-employment.
• Continued employment requires a favorable background investigation.
• You must register for Selective Service, if applicable.
• You may be required to complete a one year probationary period.
• You must meet all qualification requirements by the closing date.

Responsibilities

• Providing administrative support services.
• Processing incoming, outgoing, and interoffice mail.
• Entering data and compiling reports using office software.
• Preparing and reviewing travel authorizations and vouchers.
• Maintaining and purchasing office supplies.
• Maintaining logs, files, and databases.

Skills

Typing 40 wpm

Data entry

Report generation

Administrative support

Tools

Office software

Job description

The Northern District of California is one of the largest U.S. Attorney's Offices in the country with over 100 attorneys located in the three-staffed offices: San Francisco, Oakland, and San Jose. The Office prosecutes federal crimes, defends, and pursues the interest of the United States in civil cases. The office is responsible for representing the federal government in virtually all litigation involving violations of federal law, civil lawsuits against the government, and actions to collect judgments and restitution of behalf of victims and taxpayers.

The district stretches from the Monterey Coast to California's northern border with Oregon, and from the Pacific Ocean nearly to Sacramento in the East. Nearly 9 million people live, work, and raise their families in the Northern District of California. The District's main office is in San Francisco with branch offices in Oakland and San Jose, CA.

About the Role

If selected for this position, you will join a well-respected team that is responsible for providing administrative support services.

As needed, additional positions may be filled using this announcement. This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 27-NDCA-13110487-MS.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Position may be filled in San Francisco, Oakland or San Jose, California. Please state your preferred office location(s) in your cover letter or resume.

Responsibilities

• Providing administrative support services.
• Processing incoming, outgoing, and interoffice mail.
• Entering data and compiling reports using office software.
• Preparing and reviewing travel authorizations and vouchers.
• Maintaining and purchasing office supplies.
• Maintaining logs, files, and databases.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Each grade has 10 step rates and GS employees are usually hired at step one of the applicable GS grade level at which the applicant qualified.

Qualifications

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing.
• Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.

GS-6:

To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level as described below.

• Specialized experience is defined as the ability to perform administrative support functions such as processing incoming and outgoing mail; entering data and compiling reports using office software; preparing and reviewing travel authorizations and vouchers; maintaining office supplies; and performing office automation tasks including maintaining logs, files, and databases.
• To be qualified, you must type at least 40 words per minute (A typing test may later be required).

Additional information

Payment of relocation expenses will not be authorized.

The Department of Justice offers a comprehensive benefits package that includes:

• In part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Position has a full performance level of GS-7, however, advancement is not guaranteed and depends on the individuals ability to perform the higher grade duties, the need for the duties to be performed at the higher grade, and management's decision to assign these higher-grade duties to the employee. Consequently, promotion is not guaranteed and is at the discretion of management.