ADMINISTRATIVE DEVELOPMENT COORDINATOR - 10202026-81849

State of Tennessee; Jackson (TN); On-site; USD 49,000 - 62,000; Full time

Job summary

State of Tennessee seeks an Administrative Development Coordinator to deliver comprehensive orientation and training for Public Health Office staff across 20 county health departments in the West Region.

The role ensures consistent administrative operations by training on PTBMIS, the EHR, and other required apps, coordinating schedules and onboarding access, and supporting departments facing staffing gaps.

Qualifications

• Bachelor's degree AND 3 years of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for Education: qualifying experience may substitute for education, up to four years.
• Substitution of Education for Experience: graduate coursework may substitute for experience, up to two years.
• Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Responsibilities

• Conduct orientation and training for West Region health departments’ staff.
• Provide instruction on PTBMIS, EHR system, and required programs.
• Develop and coordinate regional training schedules.
• Manage system-access workflows for new hires at onboarding.
• Offer operational support to departments with vacancies or staffing gaps.
• Maintain consistent administrative standards and workflows.
• Participate in regional committees and special projects as assigned.
• Provide performance feedback on administrative competencies and training progress.
• Identify training gaps and suggest process improvements.

Skills

Active Learning and Listening

Critical Thinking

Management of Financial Resources

Judgment and Decision Making

Management of Personnel Resources

Education

Bachelor's degree

Experience equivalent to three years

Graduate coursework substitution

Two years of state administrative experience

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee Job Information Opening Date/Time 10/20/2026 12:00AM Central Time

Job Information

State of Tennessee Job Information

Opening Date/Time 10/20/2026 12:00AM Central Time

Closing Date/Time 11/02/2026 11:59PM Central Time

Salary (Monthly) $4,098.00 - $5,129.00

Salary (Annually) $49,176.00 - $61,548.00

Job Type Full-Time

City, State Location Jackson, TN

Department Health

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HEALTH, MADISON COUNTY

This position is located at the West Tennessee Regional Office.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

OR

Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Overview

The Administrative Development Coordinator is responsible for delivering comprehensive orientation and training for all Public Health Office staff and administrative personnel across the 20 county health departments within the West Region. This position ensures consistent and effective administrative operations by training new and existing staff on PTBMIS, the Electronic Health Record system, and other required applications. The role also coordinates training schedules, manages system-access workflows for new hires, and provides operational support to health departments experiencing staffing gaps. The position plays a key role in maintaining continuity of public health services across the region.

Responsibilities

• Conduct orientation and training for new and existing administrative personnel across all West Region health departments.
• Provide instruction on PTBMIS, the Electronic Health Record system, and other required administrative programs.
• Develop, maintain, and coordinate regional training schedules to ensure timely education delivery for all staff.
• Facilitate and monitor system access setup for new hires to ensure readiness upon onboarding.
• Offer operational support to health departments experiencing vacancies or staffing shortages by serving in supervisory or assistant roles as needed.
• Maintain consistent administrative standards and workflows across all regional health departments.
• Participate in regional committees, attend Office Supervisor meetings, and contribute to special projects as assigned.
• Provide performance feedback related to administrative competencies and training progress.
• Assist with identifying training gaps and recommending improvements to regional administrative processes.

Competencies

• Communicates Effectively
• Manages Complexity
• Manages Conflict
• Cultivates Innovation
• Motivating Others
• Decision Quality

Knowledges

• Administrative and Management
• Economics and Accounting
• Law and Government
• Personnel and Human Resources
• Customer and Personal Service

Skills

• Active Learning and Listening
• Critical Thinking
• Management of Financial Resources
• Judgment and Decision Making
• Management of Personnel Resources

Abilities

• Deductive Reasoning
• Inductive Reasoning
• Problem Sensitivity
• Selective Attention
• Written Comprehension

Tools & Equipment

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

• Agencies may allow an exception based on other factors.