Administrative Services Assistant 2

West Virginia; Martinsburg (WV); On-site; USD 34,000 - 59,000; Full time

Job summary

West Virginia state agency seeks an experienced administrator to oversee daily operations of a maximum-security juvenile detention facility. You will supervise office support, maintenance, custodian and kitchen staff, and train new personnel while implementing updated policies.

Responsibilities include payroll, personnel tasks, budgeting support, weekly reporting, and participation in department head meetings. Strong leadership and policy compliance are essential.

Qualifications

• Two years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
• Graduation from an accredited college or university; preference for majors in public/business administration, accounting, industrial relations, communications or related field.

Responsibilities

• Provide support services such as fiscal, personnel, payroll or procurement in a state agency or facility.
• Manage day-to-day operations of a maximum-security juvenile detention facility.
• Supervise office support staff, maintenance, custodian and kitchen staff.
• Train new staff and implement operational policies; update policies as needed.
• Complete facility weekly reports and attend weekly Management Department Head meetings.
• Assist Superintendent with budget planning and facility improvements.

Skills

Administrative experience

Budgeting experience

Payroll experience

Procurement experience

Staff supervision

Education

Bachelor's degree in public or business administration

Tools

OIS

Kronos

Oasis

Cactas

Job description

Under limited supervision, performs administrative and supervisor work in providing support services such as fiscal, personnel, payroll or procurement in a state agency or facility. Responsible for the management of day-to-day operations of a maximum-security juvenile detention facility. Supervises the work of office support staff, maintenance, custodian, and kitchen staff. Responsible for the management and training of new staff, including but not limited to implementing operational policies to include changes and updates as they pertain to the area of assignment. Complete bank transactions, including Oasis entries of such transactions. Assist HR Associate with duties including but not limited to Kronos, Insurance, Benefits, and facility recruiting. Complete facility weekly reports, such as weekly HR/hiring statistics - vacancy report, pay period end review report, and weekly overtime report. Attend weekly Management Department Head meetings. Assist Superintendent with facility annual improvement and budgeting needs. Will have some authority to vary work methods and policy applications and to commit the agency to alternate courses of action. Complete EPA/evaluations on employees supervised. Utilize OIS, Kronos, Oasis and Cactas in addition to any other data base system necessary to this position. Performs related work as required.

Pay Supplement

• -In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections.
• Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB3088).
• -Employees in this classification shall receive an annual base building pay differential each fiscal year of $250after completing one year of service.
• -If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF.

Training

Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Substitution: Additional qualifying experience as described below may be substituted on a year-for year basis for the required training.

Experience

Two years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.

Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year for year basis.

PG: 11 $34,247 - $58,936

Market Rate: $52,545