Administrative Services Assistant

ctstatecommunitycollege; New Haven (CT); On-site; USD 51,000 - 63,000; Full time

Benefits offered by this job

Generous leave policies

Retirement plan options

Health insurance

Job summary

CT State Community College in New Haven is seeking an Administrative Services Assistant to manage procurement, accounts payable/receivable, payroll, cashiering, and other administrative services.

The role reports to the Director of Finance and Administrative Services, requires a Bachelor’s degree and related experience, and is an on-site, full-time position with a December 2026 anticipated start date. Applications close October 21, 2026.

Qualifications

• Experience working in a cashier, finance, financial aid, or other similar financial and/or business office.
• Ability to work effectively with individuals from diverse academic, socioeconomic, cultural, and ethnic backgrounds, including individuals with disabilities
• Excellent interpersonal, oral, and written communication skills
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams)

Responsibilities

• Procurement and accounts payable
• Accounts Receivable and cashiering
• Scheduling events and facilities
• Inventory/asset management

Skills

Cashier/finance experience

Communication skills

Diversity and inclusion

Microsoft Office proficiency

Education

Bachelor’s degree in related field

Tools

Banner

Financial database software

Job description

About CT State

Connecticut State Community College (CT State) was launched on July 1, 2023, through the consolidation of Connecticut’s 12 community colleges. With campuses and satellite locations statewide, CT State serves all 169 towns and neighboring states. As the largest community college in New England, CT State is committed to providing high-quality, affordable, and accessible education that supports students’ academic, career, and personal success.

For more information about CT State Community College and the campus please visit Home - CT State

Position Details

Posted: September 21, 2026

Level: Community College Professional 14, 12-month, tenure track position

Employment Type: Standard

Hours: Full-time, 35 hours per week

Anticipated Start Date: December 2026

Work Location: CT State Gateway (20 Church Street, New Haven, CT 06510)

Work Modality: On-site; Position is not remote

Closing Date: Applications must be submitted by 5:00pm (EST) on Wednesday, October 21, 2026.

Position Summary

The Administrative Services Assistant is responsible for a wide range of procurement, accounts receivable, accounts payable, payroll, cashiering, and administrative services at a Community College.

Essential Duties and Responsibilities

Under the direction of the Director or Associate Director of Finance and Administrative Services or other administrator, the Administrative Services Assistant is accountable for the effective performance in these essential functional areas: Key responsibilities include:

• Procurement and accounts payable
• Accounts Receivable and cashiering
• Scheduling events and facilities
• Inventory/asset management

Additional responsibilities include:

• Attendance and participation at convocation and commencement ceremonies
• Service on assigned committees and task forces
• Attendance and participation at committee, staff, informational and professional meetings which may occur during evenings and weekends.

This posting outlines qualifications, experience, and skills but is not limited to the full specifications in the official job description.

Minimum Qualifications

Bachelor’s degree in an appropriately related field and up to three (3) of relevant experience; or a combination of education, training and experience which would lead to the competencies required for successful performance of the position’s essential duties.

Required Knowledge, Skills, and Abilities:

• Experience working in a cashiers, finance, financial aid, or other similar financial and/or business office
• Ability to work effectively with individuals from diverse academic, socioeconomic, cultural, and ethnic backgrounds, including individuals with disabilities
• Excellent interpersonal, oral, and written communication skills
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams)

Preferred Qualifications

• Experiencewith travel and professional development reimbursements.
• Experience in budgeting, database management planning, accounts receivables/cashiering.
• Experience using financial database software to process financial transactions, e.g., Banner
• Experience in a Higher Education environment.

Salary and Benefits

• Salary $56,881approximate annual

CT State offers a comprehensive benefits package, including:

• Generous leave policies
• Multiple retirement plan options
• Comprehensive health insurance choices
• Supplemental benefits for retirement and family protection
• Tuition reimbursement (if applicable)

For more information, visit: CSCU - Human Resources - Future Employees

Selection Process

After the closing date, applications will be reviewed by a selection committee. Candidates selected for further consideration will be those who best meet the minimum and preferred qualifications and who submitted all required materials by the deadline.

The selection process may include interviews and practical exercises (e.g., written, technical, or simulation exercises). Finalists will be recommended to the Hiring Manager for final selection.

Background Screening

Employment offers are contingent upon:

• Proof of eligibility to work under the Immigration Reform and Control Act (IRCA)
• Successful completion of a background check, including granting permission to contact current and previous employers for verification, reference checks, criminal history, and, when applicable, credit or driving history checks

CT State is committed to maintaining a safe campus community.

Equity Statement

Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Continuing Notice of Nondiscrimination

CT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including but not limited to blindness), present or past history of mental disability, prior criminal record, race, religious creed, sex (including pregnancy and sexual harassment), sexual orientation, retaliation for previously opposed discrimination or coercion, veteran status, victims of domestic violence, sexual assault and/or traffickingor any other federal or state protected class in its employment, programs, and activities, unless theprovisionsofSection46a-80(b) or46a-81(b)of theConnecticutGeneral Statutes are controllingor there are bonafide occupational qualifications excluding personsin one oftheabove protectedgroups.

For information regarding the nondiscrimination, disability, and Title IX policies/procedures, contact Nicholas D'Agostino, Director of Equity and Civil Rights, CT State Community College, 185 Main Street, New Britain, CT 06051, 860-612-7075 or [e-mail].

CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.