Administrative Services Analyst - Promotional

County-of-Sonoma-; Santa Rosa (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

County of Sonoma is seeking an Administrative Services Analyst to provide administrative and analytical support for department operations, county-wide programs, and a variety of projects requiring organization, analysis, and cross-staff collaboration.

The role includes managing litigation holds and e-discovery, processing Public Records Act requests, administering records activities, supporting safety and security programs, and coordinating purchasing and office functions.

Qualifications

• Typically 1 year of full-time professional experience in general administration, accounting, budget analysis, or human resources.
• Academic coursework in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or related fields.

Responsibilities

• Oversee litigation holds and electronic discovery workflows, including establishing workflows, facilitating records searches, and tracking deadlines.
• Process Public Records Act requests for electronic records with County Counsel and technical staff.
• Administer records activities including retention schedules, holds, access, reconciliation, and reporting.
• Support department safety initiatives, access, and security programs.
• Coordinate purchasing, vendors, and office-related activities.
• Develop and maintain reports, tracking tools, and documentation.

Skills

Administrative project management

Analytical skills

Attention to detail

Independent work

Written and verbal communication

Collaboration with staff

Microsoft Word

Microsoft Excel

Microsoft Outlook

Service-oriented approach

Education

Public administration / business administration coursework

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

As an Administrative Services Analyst with ISD, you will provide administrative and analytical support for department operations and County wide programs, including managing a variety of projects, processes, and assignments that require organization, analysis, and collaboration with staff throughout the County. Additional responsibilities will include:

• Overseeing litigation holds and electronic discovery processes, including establishing workflows, facilitating records searches, and tracking deadlines
• Processing Public Records Act requests for electronic records in collaboration with County Counsel and technical staff
• Administering records activities, including retention schedules, records holds, user access, reconciliation, and reporting
• Supporting department safety initiatives, access, and security programs
• Coordinating purchasing, vendors, and office-related activities
• Developing and maintaining reports, tracking tools, and documentation

The ideal candidate will possess many of the following:

• Experience managing administrative projects, processes, and complex workflows involving multiple priorities and deadlines
• Strong analytical, organizational, and problem-solving skills with excellent attention to detail
• The ability to work independently, exercise sound judgment, and see assignments through to completion
• Strong written and verbal communication skills
• The ability to work collaboratively with a variety of staff and stakeholders
• Proficiency with Microsoft Word, Excel, and Outlook
• A responsive, adaptable, and service-oriented approach

Experience

Work experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, one year of full-time professional level staff experience related to general administration, accounting, budgetary analysis, or human resources work including research, analysis, and preparation of written reports and recommendations would provide such an opportunity.

Education

Any combination of course work and training which would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such an opportunity.

License

Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

The position advertised on this announcement does not require possession of a valid California Driver’s License.

Working knowledge of

principles and practices of business and public administration as pertinent to area of assignment; principles, practices and political implications of decisions regarding budgeting, fiscal management, human resources and contract management; principles and methods of work planning, staffing analysis and project management; techniques and practices of research methodology, data collection, and analysis; report writing; application and use of basic statistics; the use of electronic information equipment and specific systems as used within the department.

Knowledge of

operations and functions of county government and the structure and function of the assigned department; modern supervisory management and human resources practice; modern office methods and procedures.

Ability to

plan, organize, and conduct research, analysis and statistical studies related to the various aspects of administration, budget and general management matters; collect, compile and analyze qualitative and quantitative data; review and implement changes in work methods, systems and procedures; understand, interpret and explain laws, regulations and policies governing program operations; prepare budgets, grant applications, service contracts and complex narrative and statistical reports; communicate effectively orally and in writing, and present conclusions and recommendations before advisory and policy bodies; establish and maintain effective working relationships with management, employees, clients, and the public in carrying out sound management policies; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; persuade, examine, and project consequences of decisions and/or recommendations; analyze administrative problems and budget requests; use of electronic information equipment and specific systems as used within the department; effectively supervise the work of technical and office support staff.

• Yourapplication information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: CA

HR Technician: VH