Administrative Secretary - Public Works

Whatcom County; Bellingham (WA); On-site; USD 35,000 - 53,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

13 paid holidays per year

PERS retirement system

Life Insurance $50,000

457 Deferred Compensation Plan

Flexible Spending Account

Employee Assistance Program

Additional benefits

Job summary

Whatcom County in Washington State seeks an Administrative Secretary to provide confidential administrative, clerical, financial, and program support for the Stormwater and Administrative Divisions. The role collaborates with multiple programs to help meet division and departmental objectives.

Qualifications include a high school diploma or GED with relevant experience, or an Associate's degree with two years of clerical work.

Qualifications

• Requires high school diploma or GED with 5 years of progressively responsible clerical or secretarial experience, OR an Associate's degree with 2 years of relevant experience.
• CAP certification may substitute for college hours.

Responsibilities

• Provides administrative, clerical, financial, and program support for the Stormwater and Administrative Divisions.
• Coordinates schedules, prepares correspondence, maintains records, tracks deadlines, and supports program implementation.
• Assembles and submits documents for Council/Executive consideration; coordinates with Accounting to resolve discrepancies and process invoices.
• Works with other divisions and agencies to support department goals and objectives.

Education

High school diploma or GED

Associate's degree

Job description

Whatcom County Public Works, Stormwater and Administrative Divisions, has a vacancy for the position of Administrative Secretary. This position independently performs a wide variety of complex and confidential administrative, clerical, financial, and program support functions for the Stormwater and Administrative Divisions. The position works collaboratively with multiple programs and sections to support division and departmental objectives.

Essential Job Duties include:

• Provides administrative support for a variety of programs and initiatives, including but not limited to: the Water Resources Improvement Program, Capital Improvement Program, Stormwater advisory committees, Environmental Permitting, Construction Apprentice Program, Title VI compliance tracking, and public disclosure request tracking.
• Assists management and staff by coordinating schedules, preparing correspondence, maintaining records, tracking deadlines, and supporting program implementation and reporting requirements.
• Assembles and submits documents/contracts necessary for Council and/or Executive consideration.
• Works with Public Works Accounting staff to research and resolve discrepancies, process invoices and monitor financial deadlines.
• Coordinates clerical and administrative work with other divisions, programs, and agencies as needed to support Department goals and objectives.

For more information, please review the Administrative Secretary job description, and the Administrative Secretary-PW supplemental job description.

Supervisor:

Administrative Supervisor

Salary Range:

MCBA Range 112.0, $25.42 - $38.53 per hour, DOQ.

Hiring rate depends on qualifications. This position receives annual pay increases to the next step in the associated salary range (apx. 3.8%) subject to satisfactory performance, in addition to any negotiated Cost of Living Adjustments (COLA).

We are required by State Law to list the full salary range. As a public entity, we are required to make pay decisions based on experience, qualifications, and equity with other employees. Hiring rate typically is limited to entry to mid of the posted salary range, subject to required approvals.

• Requires a high school diploma or GED, successful completion of 20 hours of college-level courses in bookkeeping, office management and supervision, AND five (5) years of progressively responsible general clerical. secretarial or other relevant experience.
• OR
• Requires an Associate's degree and two years of progressively responsible general clerical, secretarial or other relevant experience.
• International Association of Certified Administrative Professionals (CAP) Certification may be substituted for 20 hours of college-level courses.
• Must have a driving record that meets County standards and possess a valid driver's license at time of hire and throughout employment.
• Must become a Notary Public and maintain throughout employment.

Requires the ability to:

• Type accurately and proficiently with a speed of 40 net words per minute.
• Be proficient with word processing and spreadsheet applications.
• Contribute to a work environment where continuous quality improvements in service and professional practice are pursued.
• Communicate effectively and professionally with diverse customers.

At its sole discretion, Whatcom County may consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.

Distinguish yourself in public service and make a commitment to our future. Whatcom County, WA is truly special and a great place to call home!

Whatcom County offers excellent benefits at no cost to employees, including:

• Medical, Dental, and Vision coverage for employeesANDtheir family
• Generous paid leave provisions, including vacation, sick leave, and 13paid holidays per year
• Eligibilityfor a lifetime pension through the Washington StatePublic Employees' Retirement System (PERS), with joint contributions required from the employee and the County
• $50,000 Life Insurance coverage for employees
• Optionto invest in a 457 Deferred Compensation Retirement Plan
• Flexible Spending Account (FSA) available for annual health care and/or dependent care expenses
• Voluntary Term Life Insurance and Personal Accident Insurance
• Employee Assistance Program (EAP)
• Additional benefit information