ADMINISTRATIVE SECRETARY III

State of Arizona; Tucson (AZ); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Vacation and sick days with holidays

Paid Parental Leave

Medical, dental, life insurance

Retirement program

Flexible benefits

Commuter subsidy

Job summary

Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an Administrative Secretary III to manage the Warden’s Office at the Tucson complex. Responsibilities include handling confidential correspondence, maintaining records and the office calendar, and preparing general office reports.

The role requires strong customer service and organizational skills in a high-security environment. The position includes driving on state business, completing pre-employment background

Qualifications

• Two years of professional office experience (customer service, records management, or related roles).
• Proficiency with Microsoft Office and Google Suite.
• Strong written and verbal communication skills; ability to maintain confidentiality.

Responsibilities

• Manage the Complex Warden’s Office, handle correspondence, visitors, calls, and special projects.
• Meet with the Warden to discuss issues and priorities.
• Attend meetings and take accurate minutes; maintain the Warden’s calendar.
• Prepare office reports, memos and routine correspondence; data requests and reports.
• Drive on State business and manage general office duties.

Skills

Customer service

Communication skills

Time management

Microsoft Office

Google Suite

Data entry

Teamwork

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Google Workspace

Job description

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE SECRETARY III

Job Location:

Address:

10000 South Wilmot Road
Tucson, AZ 85734

Salary: $33,800.00

Grade: 14

Closing Date: 11/11/26

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a self-motivator with strong customer service skills that will be responsible for the overall management of the Warden’s office. This position will also perform responsibilities including handling confidential correspondence and information, maintaining the filing and records retention for general office, inmate and staff correspondence at the Arizona State Prison Complex – Tucson.

Job Duties:

• -Manages the Complex Warden’s Office to ensure all correspondence, visitors, phone calls, and special projects are addressed and followed-up on
• -Meets with the Warden to discuss issues and/or special projects
• -Attends various meetings and takes meeting minutes
• -Maintains the Warden’s calendar of events
• -Collects data to include special projects from Central Office, and data from weekly and monthly reports due
• -Prepares general office reports, memos and correspondence
• -Retrieves and delivers mail, stocks office supplies, and prepares files for retention to Warehouse
• -Drives on State business
• -Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• -Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies and procedures
• -Written and verbal communication
• -Grammatical formatting using concise, specific, non-technical language
• -Computer usage and various word processing and spreadsheet software
• -Techniques in screening incoming calls, visitors, and telephone calls

Skill in:

• -Problem-solving and time management
• -Establishing and maintaining interpersonal relationships
• -Tact in dealing with the public and staff both in person and via telephone
• -Handling multiple tasks
• -Working as a team member with self-motivation and minimal supervision

Ability to:

• -Provide effective assistance to employees
• -Investigate and resolve problems
• -Work in a prison environment
• -Plan, coordinate activities, and establish priorities
• -Develop effective operating procedures
• -Work effectively under a short deadline
• -Maintain confidentiality

Selective Preference(s):

• -Two (2) years of professional office experience and proficiency in Microsoft Office and Google Suite

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation and drug test.

Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• - Vacation and sick days with 10 paid holidays per year
• - Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• - Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• - Exceptional retirement program
• - Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• - An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison, if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.