ADMINISTRATIVE SECRETARY III

State of Arizona; Phoenix (AZ); Hybrid; USD 30,000 - 37,000; Full time

Benefits offered by this job

Vacation and sick days with 10 paidhol

Parental Leave-Upto 12 weeks

Robust insurance plan (medical, dental

Retirement program

Optional benefits (deferred comp, etc)

Commuter program

Job summary

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY seeks an Administrative Secretary III to perform confidential administrative support for the Complex Warden at ASPC–Phoenix. The role emphasizes organization, cross-functional coordination, and accurate recordkeeping in a demanding state facility.

The position requires strong communication, ability to manage multiple priorities, and adherence to policies, with responsibilities spanning reports, files, events, and timekeeping, within a

Qualifications

• Knowledge of ADOA rules, ADCRR policies and procedures.
• Strong written and verbal communication.
• Proficient in spreadsheet software and office suites.

Responsibilities

• Compose correspondence and reply to routine matters.
• Prepare weekly and monthly reports.
• Update department policy manual.
• Type meeting minutes and complete special projects.
• Maintain confidential/administrative files.
• Coordinate events and timekeeping tasks.

Skills

Written and verbal communication

Organization

Time management

Interpersonal skills

Multitasking

Self-motivation

Teamwork

Problem solving

Customer service

Public liaison

Tools

Microsoft Office

Google Workspace

Excel

Word

PowerPoint

Job description

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE SECRETARY III

Job Location:

Address:

Arizona State Prison Complex (ASPC) – Phoenix
2500 E. Van Buren St.
Phoenix, AZ 85008

Posting Details:

Salary: $33,800.00

Grade: 14

Closing Date: Open Until Filled

Job Summary:

Are you exceptional with organization and customer service?
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated individual to perform full administrative secretarial functions of a responsible and confidential nature for the Complex Warden at the Arizona State Prison Complex – Phoenix.

Job Duties:

• Composes correspondence and replies to correspondence on routine matters
• Computer usage
• Compiles and prepares weekly and monthly reports
• Updates department policy manual
• Types meeting minutes
• Completes special projects
• Timekeeping
• Creates, organizes, and maintains confidential/administrative files
• Logs, tracks, copies and forwards responses for correspondence and documentation
• Responsible for maintaining files
• Collects and distributes all incoming and outgoing staff/department mail
• Answers, screens, and refers call appropriately
• Coordinates special events, meetings and fundraising events
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies and procedures
• Written and verbal communication
• Grammatical formatting using concise, specific, and grammatically correct non-technical language
• Computer usage and various software programs (Spreadsheet software, Microsoft Office and Google Suite)
• Techniques in screening incoming calls, visitors, and telephone calls
• Working in managing a budget

Skill in:

• Problem-solving and interpersonal skills
• Excellent communication skills both written and verbal
• Tact in dealing with the public and staff both in-person and via telephone
• Handling multiple tasks
• Self-motivation and working under minimal supervision
• Work as a team member
• Time management
• Employee time sheets and timekeeping

Ability to:

• Provide effective assistance to employees
• Work effectively with others
• Investigate and resolve problems
• Plan, coordinate activities, and establish priorities
• Develop effective operating procedures
• Work effectively under a short deadline
• Maintain confidentiality
• Work in a prison environment

Selective Preference(s):

• Prefer two (2) years of professional office experience and proficiency in Google Suite/Google workspace, Microsoft Word, Excel, PowerPoint and e-mail.

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation and drug test.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.