Administrative Secretary I (Spanish)

Regional Center of the East Bay; San Leandro (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

3 weeks paid vacation

12 sick days

13 paid holidays

Multiple options for medical care

CalPERs Retirement

Student Loan Forgiveness

Employee Assistance Program

Job summary

The Regional Center of the East Bay is hiring an Administrative Secretary I (Bilingual Spanish) in San Leandro, California. This role involves administrative tasks such as sending documents via DocuSign, maintaining logs, and providing support to the Intake & Assessment Unit. Candidates should have one year of administrative experience, be fluent in Spanish, and possess knowledge of Excel and other tools. Benefits include paid vacation, health plans, and student loan forgiveness programs.

Qualifications

• One year administrative experience.
• Written and oral fluency in Spanish.
• Ability to work with diverse groups independently.
• Demonstrate cultural awareness and sensitivity.

Responsibilities

• Send documents by DocuSign and ensure forms are completed.
• Back-up for Secretary during absence.
• Maintain stats and logs for the Intake & Assessment Unit.
• Assist in finding interpreters for assessments.
• Answer phones and greet visitors.

Skills

Fluency in Spanish

Administrative experience

Excel Skills

Knowledge of Outlook

Knowledge of DocuSign

Knowledge of ZOOM

Job description

POSITION TITLE: Administrative Secretary I (Bilingual Spanish)

DIVISION: Support Services

REPORTS TO: Intake Administrative Supervisor

New hires with no prior Regional Center work experience will start at the very beginning of the salary scale.

The Regional Center of the East Bay (RCEB) is one of 21 Regional Centers that are community‑based, private non‑profit corporations under contract with the California Department of Developmental Services. RCEB provides intake, assessment, diagnosis, and coordinates community‑based services for over 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties.

RCEB envisions a future where persons with developmental disabilities are truly a part of the community. Persons with developmental disabilities receive supports and services they need to succeed. The supports and services change as the need changes.

In our dream, children with developmental disabilities live with families in typical communities. Many choose to attend their neighborhood schools and play with neighborhood friends. Adults with developmental disabilities live in the residence of their choice – with family members, with friends, or with their spouse / significant other. They engage in activities of their choice – work, volunteering, education, training, or leisure. They have meaningful relationships with friends and coworkers and are seen as valuable, contributing members of their communities.

Responsibilities

• Sends documents by DocuSign and follows up to make sure forms needed are completed and received.
• Back‑up for Secretary in the event of vacation, leave, etc.
• Back‑up for Data Processing for the Intake & Assessment Unit in the event of vacation, leave, etc.
• Maintains and reports the stats and logs for the Intake & Assessment Unit.
• Assists in finding interpreters for assessments.
• Creates and edits forms as requested.
• Type various reports and composes letters.
• Scans and sends closed files to the Records Technician.
• Answers phones and directs calls, greets visitors, performs word processing, filing, scanning, and faxing.
• Supports Intake and Assessment with duties that are administrative in nature, to include reviewing, logging, and assigning eligibility referrals with direction from manager.
• Other duties as assigned.

Minimum Qualifications

• One year administrative experience.
• Written and oral fluency in Spanish.
• Vocabulary skills, mature judgment and ability to work with a diverse group of individuals as well as independently.
• Excel Skills & Knowledge, Outlook, DocuSign, and ZOOM preferred.
• Flexibility, tact and comfort with numbers preferred.
  
• Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations.

Benefits

• 3 weeks paid vacation + 12 sick days
• 13 paid holidays + 3 floating holidays
• Multiple options for medical care (including Kaiser at 100% employer paid for employee)
• Dental and vision plans
• CalPERs Retirement (pension)
• Student Loan Forgiveness*
• Work at Home schedules, if applicable
• Employee Assistance Program, including mental health care

*The Public Service Loan Forgiveness program is a federal program that forgives student loan debt for nonprofit employees after 120 qualifying payments. Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments.

Regional Center of the East Bay (RCEB) does not discriminate against job applicants on account of race, color, creed or religion, national origin including language use restrictions, sex, gender, gender identity or expression, age, sexual orientation, marital status, physical or mental disability, medical condition or HIV/AIDS status, political affiliation, military or veteran status, genetic characteristics, or ancestry.