ADMINISTRATIVE SECRETARY - 60063246

Florida; Tallahassee (FL); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Affordable health insurance plans

Liberal sick leave and annual leave

Tuition waiver program

9 holidays

1 personal day

FRS Investment or FRS Pension plan

Pre-tax and post-tax benefit options

Job summary

Florida Department of Children and Families - Children’s Legal Services Division is seeking an Administrative Secretary to support paralegals and attorneys in a fast-paced legal environment. The role involves filing, data entry, document management, and coordination with court systems.

The position offers competitive benefits, including health insurance, leave programs, and a state tuition waiver. Applicants should have strong communication skills and proficiency with MS Office.

Qualifications

• Excellent communication skills.
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to organize files and other records.
• Ability to enter data in records management systems.

Responsibilities

• Prepare Notices of Filings of legal documents and summonses.
• Create, maintain, and close case files.
• Transporting legal documents to and from the courthouse daily.
• Answering phones.
• Filing documents in case files; with the court.
• Sorting and distributing paper mail and electronic mail.
• Operating copy machines.
• Entering data timely and accurately into statewide databases.
• Tracking court calendar activities.
• Transmitting work electronically to other locations.

Skills

Communication

Office administration

Data entry

Telephone etiquette

Record/file management

Legal office experience

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Requisition No: 885779

Agency: Children and Families

Working Title: ADMINISTRATIVE SECRETARY - 60063246

Pay Plan: Career Service

Position Number: 60063246

Salary: AGENCY TO UPDATE

Posting Closing Date: 10/30/2026

Total Compensation Estimator Tool

Florida Department of Children & Families - Children’s Legal Services Program

We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.

• affordable health insurance plans & options
• liberal sick leave and annual leave policy
• a tuition waiver program through state colleges and universities
• 9 holidays
• 1 personal day
• FRS Investment or FRS Pension plan
• numerous pre-tax and post-tax benefit options

Description:

This is a general office and clerical position providing support to a team of paralegals and attorneys assigned to our Children’s Legal Services program. The work is challenging but incredibly rewarding.

Location:

Marion County. Applicants interested in working in counties/cities other than Marion County will need to apply for positions advertised for those specific areas on the People First System.

Annual Salary:

$34,756.80 Internal salary appointments are determined according to DCF Salary policy.

Job Responsibilities/Examples Of Work May Include

• Preparing Notices of Filings of legal documents and summonses;
• Creating, maintaining, and closing case files;
• Transporting legal documents to and from the courthouse daily;
• Answering phones;
• Filing documents in case files;
• Filing documents with the court;
• Sorting and distributing paper mail and electronic mail;
• Operating copy machine;
• Entering data timely and accurately into statewide databases;
• Tracking court calendar activities;
• Transmitting work electronically to other locations;

Minimum Requirements

• Excellent communication skills.
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to use copying and fax machine.
• Ability to organize files and other records.
• Ability to enter data in records management systems.
• Ability to handle telephone calls in a courteous and effective manner.
• Prior experience working in a legal office preferred.

Special Note

• Incumbents in this position may be required to transport files (up to 25 lbs.) to and from the courthouse regularly.
• Some Agency positions may require successful completion of pre-interview assessment or work sample prior to interview.
• Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an equal opportunity employer/affirmative action employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. Veterans' preference will be given to eligible veterans and their spouses in accordance with Chapter 295 of the Florida Statutes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.