Administrative Secretary

Federal Public Defender, District of Arizona; Tucson (AZ); On-site; USD 46,000 - 57,000; Full time

Benefits offered by this job

Health and life insurance

Retirement

Thrift Savings Plan

Job summary

The Federal Public Defender for the District of Arizona seeks a full-time administrative secretary to be stationed in Tucson. The position supports court operations and office administration, handling phones, messages, calendars, and case files.

Ideal candidates are high school graduates with two years general experience and one year of specialized experience, fluency in Spanish, and proficiency with Word, Excel, Acrobat, and data entry.

Qualifications

• High school diploma or equivalent required.
• Two years general experience and one year specialized experience.
• Some higher education may substitute for experience.
• Spanish fluency is required and tested.
• U.S. citizen, national, or lawful permanent resident.

Responsibilities

• Answer, screen, and route telephone calls.
• Greet visitors and manage messages.
• Maintain court calendar and open case files.
• Prepare weekly open case reports and assist paralegals.
• Scan documents, process packets, and manage supplies.
• Support library and file room maintenance.

Skills

Spanish language fluency

Customer service

Data entry

Phone handling

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Windows-based applications

Job description

THE FEDERAL PUBLIC DEFENDER for the District of Arizona is accepting applications for the position of full-time administrative secretary to be stationed in Tucson. The Federal Public Defender operates under authority of Title 18, United States Code, Section 3006A(g)(2)(A), to provide federal criminal defense services by court appointment to individuals unable to afford counsel.

Requirements

To qualify for an administrative secretary a person must be a high school graduate or equivalent and have two years of general experience and one year of specialized experience. Some higher education may be substituted for experience. Computer literacy, data entry and customer service skills are required. Experience with Word, Adobe Acrobat, Microsoft Excel, and other Windows-based application is preferred. Preference will be given to candidates who have handled multiple phone lines and/or have law office experience. Spanish language fluency is required for this position. Applicants selected for interview will be tested for Spanish fluency. The applicant must be a U.S. citizen, U.S. national or Lawful permanent resident (i.e., green card holder) who is seeking citizenship as outlined in 8 U.S.C.

• 1324b(a)(3)(B). Employment is subject to a satisfactory background investigation.

Duties

Primary duties of an administrative secretary include answering, screening and routing telephone calls; taking and delivering messages; greeting visitors; posting daily court calendar; opening case files; preparing weekly open case report and sending to attorney and assistant paralegals; assist with closing case files; scan documents; receive and process flip flop packets; take inventory, submit requests for, receive and store supplies and ensure receipts are forwarded to finance and procurement; deliver received packages; keep current log of books and resources in library; file room maintenance; running documents to/from the courthouse; handle maintenance/repairs, weekly car washes and monthly mileage reports for GSA vehicles assigned to office; and other duties as assigned.

Salary and Benefits

Starting salary for the administrative secretary will be commensurate with the experience and qualifications of the applicant, within a range from Grade 6, Step 1, to Grade 8, Step 1, and currently yielding $46,270 to $56,942 per annum. This position is in the excepted service and does not carry the tenure rights of the competitive Civil Service. The position does include regular Government employee benefits including health and life insurance, retirement, and the Thrift Savings Plan. Salary is payable only by Electronic Funds Transfer (direct deposit). All positions are at will and are subject to the availability of funds.

• health and life insurance
• retirement
• the Thrift Savings Plan

Items to include

Please include a letter of interest along with resume. References will be required from candidates selected for an interview.

Equal Opportunity Employer

The Federal Public Defender is an equal-opportunity employer. All applicants, regardless of race, ethnicity, national origin, gender identity, sexual orientation, religion, disability, or age, are encouraged to apply. The Federal Public Defender for the District of Arizona is an equal opportunity employer. Individuals from groups underrepresented in national projects within the defender community are encouraged to apply.