Administrative Associate

State of North Carolina; Askewville (NC); On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid vacation

Sick leave

Community service leave

Parental leave

Job summary

The State of North Carolina's Bertie Correctional Institution in Windsor, NC seeks an Administrative Associate II (S) to provide clerical support to Administrative Services. The role reports to the Administrative Officer in a multi-level custody facility with ~275 employees.

Responsibilities include handling confidential personnel records, preparing reports, and supporting recruitment activities. A high school diploma or GED with one year of admin experience is required; MS Office skills

Qualifications

• High school diploma or GED and one year of administrative experience.
• Experience using clerical/secretarial skills.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to maintain confidential employee files.

Responsibilities

• Provide administrative and clerical support to Administrative Services.
• Answer telephone calls, greet visitors and direct inquiries appropriately.
• Maintain confidential employee files, personnel records and HR documentation.
• Prepare correspondence, reports, spreadsheets, and forms.
• Assist with recruitment activities, scheduling candidates and processing applicants for interview.
• Prepare weekly and monthly report for Administrative Services.
• Update Administrative Services organization chart, SOPs and assist with audits.

Skills

Clerical skills

Excel

Word

Outlook

Education

High school diploma or GED

Job description

Sep 2, 2026

$31,200 - $51,249/year

Agency

Adult Correction

Division

COO - OPS - Institutions Operations

Job Classification Title

Administrative Associate II (S)

Position Number

60060179

Grade

NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Knowledge Skills and Abilities/Management Preferences

This position is located at Bertie Correctional Institution in Windsor, NC. Reporting to the Administrative Officer at a multi-level custody male correctional facility with approximately 275 employees.

The primary duties of this position will include but are not limited to:

• Provide administrative and clerical support to Administrative Services
• Answer telephone calls, greet visitors and direct inquires appropriately
• Maintain confidential employee files, personnel records and HR documentation
• Prepare correspondence, reports, spreadsheets, and forms.
• Assists with recruitment activities, scheduling candidates and processing applicants for interview
• Prepare weekly and monthly report for Administrative Services
• Update Administrative Services organization chart, Standard Operating Procedures and assist with preparation for audit.

This is a full-time position (40 hours per week) with State Benefits. Work Schedule is Monday – Friday, 8hr/day schedule.

Knowledge Skills and Abilities/Management Preferences:

Salary Range: $31,200 - $51,249

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Experience using clerical and/or secretarial skills
• Experience using Microsoft Excel
• Experience using Microsoft Word
• Experience using Microsoft Outlook (or related software)

This job posting will close at 11:59 pm, the night before the end date listed above.

The State of North Carolina offers a comprehensive benefits package including:

• Health Insuranceoptions
• RetirementPlans
• PaidVacation,Sick,andCommunityServiceLeave
• Paid ParentalLeave

Anticipated Vacancy: #60060179 is an anticipated Vacancy.

About the Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Supplemental Application Information

The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

If multiple applications are submitted, only the most recent application received before the closing date will be considered.

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

PREA Requirement

The NCDAC must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape". Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion Prohibitions

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Providing science-based environmental stewardship for the health and prosperity of ALL North Carolinians.

The North Carolina Department of Environmental Quality safeguards the state's environmental resources through regulatory programs, technical assistance, and educational initiatives for sustainable stewardship.

Government Administration

Company size 1,001–5,000 employees

Company type Government agency Founded 1989

Momentum

Team growth

Momentum 10% in 12 mo

697 employees on LinkedIn

Feb 22 Mar 26

Footprint

Where they work

Company State of North Carolina