Administrative Secretary

Loma Linda University Health; Loma Linda (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Loma Linda University Health is seeking an Administrative Secretary responsible for clerical and secretarial functions within the department, including calendars, phones, records, minutes, correspondence, filing and faxing. Performs other duties as needed.

The role requires a High School Diploma or GED (preferred), with no experience required but two years of secretarial experience preferred; strong English communication, medical terminology knowledge, and proficiency in Word, Excel, Outlook,

Qualifications

• High School Diploma or GED preferred.
• No experience required; 2 years secretarial/clerical experience preferred.
• Knowledge of medical terminology preferred.
• Proficient in Word, Excel, Outlook, PowerPoint, and Access.

Responsibilities

• Provide departmental clerical support, maintain calendars and correspondence.
• Answer phones, manage records, minutes, and filing.
• Operate and troubleshoot basic office equipment.
• Perform other duties as needed.

Skills

Medical terminology

English communication

Computer skills

Multitasking

Attention to detail

Problem solving

Organizational skills

Independent work

Customer service

Under pressure

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

PowerPoint

Access

Job description

Job Summary

The Administrative Secretary is responsible for all general clerical and secretarial functions within the department. Responsibilities include but are not limited to providing departmental clerical support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Performs other duties as needed.

Education and Experience

High School Diploma or GED preferred. No experience required. Minimum two year of secretarial or clerical experience preferred.

Knowledge and Skills

Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.

Licensures and Certifications

Valid Driver's License required at time of hire.