Administrative Secretary

County of Solano; Fairfield (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

County of Solano seeks an experienced administrative professional to provide support to a division manager or department head. You will manage a broad range of clerical tasks, apply established procedures, and handle sensitive information with discretion.Responsibilities include typing, filing, and distributing documents, and responding to information requests from board members, supervisory staff or the public. High school diploma or GED required; three years of relevant experience.

Qualifications

• Three years of full-time administrative experience supporting a professional or management position.
• Experience handling confidential information with discretion.
• Proficiency in document preparation and word processing.

Responsibilities

• Provide administrative support to the division manager or department head.
• Handle sensitive/complex administrative matters using independent judgment.
• Perform clerical, secretarial, and word processing duties.
• Type, file, and distribute a variety of documents.
• Respond to requests for information from board members, supervisory staff or the public.

Skills

Administrative support

Secretarial work

Document preparation

Education

High school diploma or GED

Tools

Microsoft Office

Job description

DEFINITION

Under direction, provides responsible administrative support to the daily operations of a division manager, department head, or superior; handles a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; performs a wide variety of clerical, secretarial, and word processing duties; types, files, and distributes a variety of documents; responds to requests for information from board members, supervisory staff or public; performs related duties as required.

CLASS CHARACTERISTICS

This class is characterized by the performance of a variety of complex administrative support duties as a primary and continuing part of assigned responsibility to division manager or superior. Incumbents may be responsible for on-going or re-occurring projects, supervising the work of clerical support staff, and/or secretarial work which require the application of specialized knowledge (such as document preparation and processing procedures). Incumbents have broad latitude in decision making and frequently make decisions without review. Positions allocated to this class are distinguished from other clerical occupations by the former’s on-going support relationship with a managerial position for which the Administrative Secretary relieves of administrative detail.

Education and/or Experience

Experience:

Three (3) years of full-time work experience in an administrative capacity supporting a professional or management position, including three (3) months experience working with and supporting a management or professional position that demonstrates possession of and competency in the requisite knowledge and abilities.

OR

Three (3) years of full-time work experience as an Office Assistant III in Solano County.

Education/Training:

High school diploma or GED.

11/29/21 at 5 pm – Deadline to submit application and anyrequired documents.