Executive Secretary

Sacramento County; Sacramento (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Sacramento County is seeking an Executive Secretary in the Office of the County Executive. The role provides confidential executive-level support, coordinates trainings, travel, and meetings, and ensures adherence to policies and procedures.

The position requires independent judgment, effective communication, and strong organizational skills, with a focus on accuracy and discretion in handling sensitive information.

Qualifications

• Two years of full-time paid secretarial or administrative assistant experience in government or similar setting.
• Four years of full-time paid clerical experience including calendar management for a supervisor, agendas/minutes, and routing calls.
• Experience must have supported a manager or higher-level position.
• Note: full-time is implied if not specified for experience.

Responsibilities

• Provide varied, confidential executive-level secretarial and office admin assistance.
• Organize work and manage priorities to meet deadlines.
• Interpret and apply laws, codes, and regulations relevant to the role.
• Coordinate trainings, travel, meetings and other events.

Skills

Calendar management

Organization

Data collection

Recordkeeping

Business correspondence

Supervision/mentoring

Office software

English usage

Education

Two years of secretarial/administrative experience

Four years clerical experience with calendar mgmt, agendas/minutes, calls routing

Tools

Word processing

Spreadsheets

Databases

Publishing

Virtual meeting platforms

Other office software

Job description

The Position

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 8/20/26, 9/10/26 (final). Under general direction, the Executive Secretary performs a wide variety of administrative/secretarial support duties for a County Agency Administrator, Department Director, or other executive level management requiring independent judgment and action; ensures completion of tasks in accordance with established policies and procedures; communicates policies, procedures and other critical information to staff, divisions, departments, and the public; and coordinates trainings, travel, meetings, and other events.

Executive Secretary, Office of the County Executive

• The eligible list for this recruitment may be used to fill current and future vacancies for other areas not identified above.

Examples Of Knowledge And Abilities

Knowledge of

• Administrative and secretarial practices and procedures, such as calendar management, and methods of organization
• Basic organization and function of government agencies
• Principles and practices of data collection and report preparation
• Techniques and methods of recordkeeping and file management, both physical and electronic
• Standards of business correspondence including composition and formatting of memos, letters, and other procedural documents
• Principles and practices of supervision, leadership, mentoring, and training
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, publishing, virtual meeting platforms, and other specialized applications related to area of assignment
• English usage, spelling, grammar, and punctuation

Ability to

• Provide varied, responsible, and confidential executive level secretarial and office administrative assistance
• Organize work, set and adjust priorities in order to meet critical deadlines, and follow up on assignments
• Analyze situations accurately and adopt an effective course of action
• Use tact, discretion, initiative, and independent judgement
• Maintain composure in stressful or difficult situations
• Navigate various software systems and effectively locate, enter, and retrieve information
• Independently compose a variety of written documents including memos, letters, and procedural documents from concept or with minimal input
• Plan, coordinate, assign, and review the work of staff
• Listen effectively
• Develop and maintain respectful, cooperative, collaborative, and effective working relationships with others
• Communicate clearly and concisely, both verbally and in writing
• Take responsibility and accountability for actions
• Interpret and apply applicable federal, state, and local laws, codes, and regulations
• Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met
• Recognize confidential information and exercise discretion in the communication and handling of such information

Employment Qualifications

Minimum Qualifications

Either: Two years of full time paid secretarial or administrative assistant experience in a local, state, or other government agency. In order to be qualified, experience must have been in direct support of a manager or higher level position.

Or: Four years of full time paid clerical or higher level experience which included primary responsibilities for the following: a) calendar management for a supervisor, program, or department, b) preparation and production of agendas and/or meeting materials, and taking minutes; and c) screening and routing calls, correspondence, and/or receiving in-person visitors.

Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

General Qualifications

The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.

The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.

Travel Requirement: Incumbents in this class may be required to perform occasional duties at alternative worksites. In these circumstances, the incumbent must be able to obtain reliable transportation.

Probationary Period

The probationary period for this classification is six (6) months.

FORMULA RATE EXAMINATION (Weighted 100%)

All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.

All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.

Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change.

We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at [e-mail] or 916-874-7642, CA Relay 711. For more information, visit: Reasonable Accommodation Requests - Job Applicant Instructions .