Administrative Sales Assistant

PRO EM Party and Event Rentals; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

PRO EM Party and Event Rentals in Phoenix seeks an Administrative Sales Assistant to represent the company at the highest level of professionalism, delivering superb customer service and ensuring every client feels valued. You will support Account Executives, prepare quotes and contracts, assist with RFPs, and maintain accurate documentation across estimating, purchasing, and operations.

The role requires strong communication, problem solving, and the ability to thrive in a busy environment

Qualifications

• Must liaise with event contributors, venues, suppliers and partners.
• Ability to solve problems and think creatively under pressure.
• Experience in busy, high-pressured environments with strong communication.

Responsibilities

• Protect the integrity of the estimating process by ensuring estimates reflect costs.
• Assist Account Executives with customer relations and lead generation activities.
• Serve as primary call-in contact for PRO EM clients.
• Assist in the preparation of quotes, contracts and RFPs.
• Maintain documentation and stay aware of company activities, industry trends, and regulations.
• Support Sales and Operations through accurate administration of estimating and ordering of services.
• Administer processes to ensure complete and correct information from Account Executives, Event Management, and Operations Staff.
• Operate within the Point of Rental (POR) System.
• Confirm estimates with Account Executives to ensure orders are correct, processed, and delivered.
• Provide the Accounting department with accurate information regarding receivables/payables.
• Aid Purchasing with sub-rentals, overbooking, and inventory control as needed.
• Continually demonstrate excellent interpersonal communication.
• Participate in sales meetings and team activities with division leaders and fellow associates.
• Other duties as assigned.

Skills

People-focused

Problem solving

Excellent communication

Proactive

Attention to detail

Tools

Word

Excel

Job description

Job Title: Administrative Sales Assistant.
Department: Sales.
Status: Full-Time.

Job Summary

The Administrative Sales Assistant represents the company at the highest level of professionalism by answering customer phone calls with superb customer service ensuring that each customer feels completely satisfied and valued.

Responsibilities

• Protect the integrity of the estimating process by ensuring that all estimates accurately reflect the appropriate operational, delivery, and equipment costs.
• Assist the Account Executives with customer relations and support of lead generation activities.
• Serve as one of the primary call-in contacts for potential and existing PRO EM clients.
• Assist in the preparation of quotes, contracts and RFPs.
• Maintain proper documentation, up to date awareness of company activities, industry trends, and regulations.
• Seamlessly support PRO EM Sales and Operations through accurate and efficient administration of estimating and ordering of services.
• Administer processes to ensure complete and correct information is received from Account Executives, the Event Management Team, and Operations Staff.
• Perform job function within the parameters of the Point of Rental (POR) System.
• Confirm estimates with Account Executives to ensure orders are correct, processed, and delivered.
• Provide the Accounting department with accurate information regarding account receivables/payables.
• Aid the Purchasing department with sub-rentals, overbooking, and inventory control as needed.
• Continually demonstrate excellent interpersonal communication.
• Participate in sales meetings and team activities with division leaders and fellow associates.
• Other duties as assigned.

Requirements

• Must have a strong people-focused element to this role by liaising with event contributors, venues, suppliers, and partners.
• Problem-solving and creativity.
• Experience working in a busy, high-pressured environment
• Excellent oral and written communication skills
• Pro-active and show initiative
• Familiarity with Word and Excel.
• Determination to ensure successful events, willingness to undertake a wide range of tasks to its end.