Administrative Records & Inventory Coordinator

Louisiana Department Of Transportation and Development; Baton Rouge (LA); On-site; USD 38,000 - 60,000; Full time

Job summary

Louisiana Department of Transportation and Development (DOTD) seeks an Administrative Coordinator to support the Records Management Unit within Section 26 – Enterprise Support Services. This role handles records, engineering plans, and microfilm, ensuring accurate tracking, proper storage, and compliance with retention requirements.

The position involves warehouse operations, barcode scanning, and computerized inventory systems, balancing administrative duties with fieldwork and occasional

Qualifications

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• Experience with records management, inventory control, and warehouse operations is a plus.

Responsibilities

• Receives, delivers, picks up, processes, and stages records submitted by DOTD sections and districts.
• Maintains computerized inventory of records, engineering plans, and microfilm using barcode scanning.
• Labels boxes, verifies transmittal documentation, reviews destruction notices.
• Inspects microfilm, coordinates disposal cycles, and transfers eligible records to the State Records Center.
• Performs inventory spot checks and annual physical inventories.
• Researches inventory discrepancies and reports issues to the supervisor.
• Requisition supplies and fuel for Records Management facilities, vehicles, and equipment.
• Performs routine checks of delivery van, forklift, and other equipment.
• May perform other duties including emergency or disaster-support activities.

Skills

Following Policies and Procedures

Demonstrating Accountability

Thinking Critically

Job description

Louisiana Department of Transportation and Development (DOTD) seeks an Administrative Coordinator to support the Records Management Unit within Section 26 – Enterprise Support Services. This role handles records, engineering plans, and microfilm, ensuring accurate tracking, proper storage, and compliance with retention requirements.

The position involves warehouse operations, barcode scanning, and computerized inventory systems, balancing administrative duties with fieldwork and occasional