Administrative Records & Inventory Coordinator

DOTD-Administration; Baton Rouge (LA); On-site; USD 38,000 - 56,000; Full time

Job summary

The Louisiana Department of Transportation and Development (DOTD) is seeking an Administrative Coordinator to support the Records Management Unit within Section 26 – Enterprise Support Services. This role handles physical and electronic records, barcode scanning, and inventory systems to ensure proper retention and storage.

The ideal candidate will have at least two years of administrative experience, strong organizational skills, and the ability to work independently while following established

Qualifications

• Two years of experience in administrative services.
• Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• The role requires handling records, inventory control, and warehouse operations.

Responsibilities

• Receives, delivers, picks up, processes, and stages records submitted by DOTD sections and districts throughout Louisiana.
• Maintains an accurate computerized inventory of records, engineering plans, and microfilm using barcode-scanning equipment and inventory software.
• Labels records boxes, verifies transmittal documentation, and reviews record-destruction notices for accuracy.
• Inspects microfilm, conducts scheduled disposal-date cycles, and coordinates the transfer of eligible records to the State Records Center.
• Performs inventory spot checks and annual physical inventories of records stored in multiple buildings and microfilm cabinets.
• Researches inventory discrepancies and reports unresolved records, inventory, or equipment issues to the supervisor.
• Requisition supplies and fuel needed to support Records Management facilities, vehicles, and equipment.
• Performs routine checks of the delivery van, forklift, microfilm equipment, and other assigned equipment.
• May perform other duties as necessary, including emergency or disaster-support activities.

Skills

Following Policies and Procedures

Demonstrating Accountability

Thinking Critically

Tools

Barcode-scanning equipment

Inventory software

Job description

The Louisiana Department of Transportation and Development (DOTD) is seeking an Administrative Coordinator to support the Records Management Unit within Section 26 – Enterprise Support Services. This role handles physical and electronic records, barcode scanning, and inventory systems to ensure proper retention and storage.

The ideal candidate will have at least two years of administrative experience, strong organizational skills, and the ability to work independently while following established